Administrative Assistant

ittihad medical centre; Chicago (IL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Paid leave

Insurance benefits

Discretionary bonuses

Job summary

ittihad medical centre is looking for an Administrative Assistant to support senior leaders in their Chicago office. The role involves managing calendars, coordinating meetings, and handling travel logistics.

Ideal candidates will have over 4 years of experience in administrative roles, strong organizational skills, and proficiency with MS Office. The position offers a salary range of $65,000 - $85,000 USD, along with benefits and bonuses.

Qualifications

• 4+ years of experience in an administrative role supporting senior managers.
• Ability to manage complex calendars and coordinate meetings.
• Experience handling confidential and sensitive information.

Responsibilities

• Provide day-to-day administrative support for senior managers.
• Manage travel logistics and submit business expenses.
• Assist stakeholders with internal and external communications.

Skills

Highly organized

Excellent written and verbal communication

Strong time management

Proficiency with MS Office (Outlook, Excel, Word)

Flexible team player

Job description

As an Administrative Assistant, you will provide comprehensive support to a group of senior leaders in a fast-paced trading and research environment. You will work directly with direct stakeholders, coordinate with external parties, and play a critical role in ensuring strong communication across the organization.

This position requires on-site work from our Chicago office at least four days per week.

Your Core Responsibilities

• Provide day-to-day administrative support for up to four senior managers.
• Manage complex calendars, schedule meetings, and coordinate across time zones.
• Coordinate on-site logistics for meetings and presentations, such as audio/visual, meeting rooms, agendas, and meals as needed.
• Manage travel logistics, including accommodations, transportation, and meals, according to IMC’s policies.
• Manage and submit business expenses and prepare reports as needed.
• Assist stakeholders with internal and external communications, activity and event planning, and space planning.
• Liaise with Events team on event logistics, venues, transportation, menus, etc.

Your Skills and Experience

• 4+ years of experience in an administrative role supporting senior managers; experience supporting multiple people preferred.
• Must be highly organized and detail-oriented with an ability to manage multiple individual preferences and requirements.
• Excellent written and verbal communication skills.
• Strong time management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with MS Office suite (Outlook, Excel, Word) and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and tackle new challenges.
• Ability to handle confidential and sensitive information with discretion.

Please note that immigration sponsorship is not offered for this specific opening.

The Base Salary range for the role is included below. Base salary is only one component of total compensation; all full-time, permanent positions are eligible for a discretionary bonus and benefits, including paid leave and insurance.

Salary Range: $65,000 - $85,000 USD

About Us

IMC is a global trading firm powered by a cutting‑edge research environment and a world‑class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high‑performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.