Administrative Assistant

McDonald's; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental and vision coverage

Job summary

McDonald’s in Chicago, IL seeks an Administrative Assistant to support Global Marketing, reporting to the Corp VP, Commerce Media. This role handles calendar management, travel logistics, and presentation preparation, partnering with cross-functional teams.

Candidates should have proven office administration experience, strong communication, and discretion. The position requires in-office presence three days a week and offers health, welfare benefits and a bonus program.

Qualifications

• Proven experience in Office Administration, Office Management, Executive Assistant, or similar position(s).
• Experience providing travel arrangements.
• Ability to prioritize and handle multiple priorities and projects in a fast paced environment.
• Tech savvy – MS Office and WebEx or similar meeting tools; eager to learn new skills.
• Strong communication, project management, and discretion with confidential information.
• Must be extremely proactive, positive, and energetic.
• Able to be in-office three days per week.

Responsibilities

• Provide extensive calendar management and complex meeting planning, including webinar execution and facilitation
• Coordinate all travel (domestic and international) arrangements and logistics including itinerary building, and expense report processing
• Track timelines and coordinate the completion of ongoing department projects including audit and verification of project expenses including project budgets
• Develop, consolidate and edit PowerPoint presentations, agendas, meeting summaries and other materials in support of department meetings
• Handle and assess vendor contracts and invoicing in a timely matter, which includes managing the IT system requests and tracking issues
• Assist with on-boarding process for new team members and participate in cross functional admin partnerships
• Foster team culture and ensure the team is fully connected to Global Marketing communications and events

Skills

Office Administration

Travel arrangements

MS Office Suite (Outlook, Word, Excel,

WebEx or similar meeting tools

Job description

Company Description:

McDonald’s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily.We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald’s remains one of the world’s leading corporations after almost 70 years. Joining McDonald's means thinking big and preparing for a career that can have influence around the world.

At McDonald’s, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range ofoutstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements.

Department Overview

Role: Administrative Assistant

The Administrative Assistant position will be based in Global Marketing, reporting directly to the Corp VP, Commerce Media. This role is a critical partner and team member to the Global Commerce Media team, across global marketing, the McDonald’s enterprise, and with our external partners. This role is accountable for performing a wide variety of specialized and administrative functions. The best fit will be qualified to fulfill the responsibilities and is passionate about contributing to team culture rooted in our core values:

• Serve (Putting our customers and people first),
• Inclusion (opening our doors to everyone),
• Integrity (doing the right thing),
• Community (being good neighbors),
• Family (getting better together).

This is the perfect role for someone who’s looking to be empowered to improve processes and suggest new, innovative ways of getting the work done!

Duties

Responsibilities

• Provide extensive calendar management and complex meeting planning, including webinar execution and facilitation
• Coordinate all travel (domestic and international) arrangements and logistics including itinerary building, and expense report processing
• Track timelines and coordinate the completion of ongoing department projects including audit and verification of project expenses including project budgets
• Develop, consolidate and edit PowerPoint presentations, agendas, meeting summaries and other materials in support of department meetings
• Handle and assess vendor contracts and invoicing in a timely matter, which includes managing the IT system requests and tracking issues
• Assist with on-boarding process for new team members and participate in cross functional admin partnerships

• Foster team culture and ensure the team is fully connected to Global Marketing communications and events

Qualifications

Qualifications

• Proven experience in Office Administration, Office Management, Executive Assistant, Executive Support or similar position(s).
• Experience providing travel arrangements
• Ability to prioritize and handle multiple priorities and projects at once, with an attention to detail, in a fast paced environment
• Tech savvy – should know MS Office (Outlook, Word, Excel, PowerPoint) and WebEx or similar meeting tools and motivated to learn new skills and systems
• Strong communication, project management, and critical thinking skills
• Polished, professional, and comfortable interacting with Executive level management, handling confidential information with integrity and discretion
• Must be extremely proactive, positive, and energetic
• Reliable, results-oriented, and able to anticipate needs
• Able to be in-office three days per week

Compensation

Bonus Eligible: Yes

Long - Term Incentive: No

Benefits Eligible: Yes

Salary Range

The expected salary range for this role is$60,196.00 -$75,245.00per year
The above represents the expectedsalaryrange for this job requisition. Ultimately, in determining yourpay, we may also consider your experience, and other job-related factors.

Additional Information:

Benefits eligible: This position offers health and welfare benefits, including but not limited to comprehensive health insurance, which includes medical, prescription drug, mental health, dental and vision coverage, as well as, life insurance.

Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.

McDonald’s is an equal opportunity employer. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald’s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact [e-mail]. Reasonable accommodations will be determined on a case-by-case basis.

McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nothing in this job posting or description should be construed as an offer or guarantee of employment.