Administrative Assistant

Inkspirenize,; Chicago (IL); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading company in Chicago is seeking a proactive Administrative Assistant to support office operations. The ideal candidate will excel in multitasking and possess strong organizational and communication skills. Join a dynamic team and contribute to smooth administrative functions.

Qualifications

• Proven experience as an administrative assistant or relevant role.
• Ability to prioritize tasks effectively.

Responsibilities

• Manage executives' schedules and appointments.
• Prepare documents for meetings and organize filing systems.
• Coordinate travel arrangements for staff.

Skills

Organizational Skills

Communication

Attention to Detail

Problem Solving

Tools

Microsoft Office Suite

Job description

Job Title: Administrative Assistant

Location: Chicago, IL

Job Type: Full-Time

Introduction: We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. In this pivotal role, you will serve as the backbone of our office, ensuring smooth operations and supporting various administrative functions. The ideal candidate will have a keen eye for detail, strong communication skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities

1. Manage and maintain executives' schedules, including scheduling meetings and appointments.
2. Answer phones and respond to emails professionally, directing inquiries as needed.
3. Prepare and organize documents for meetings, including agendas and reports.
4. Assist in the preparation of presentations and other materials for meetings.
5. Coordinate travel arrangements for staff, including booking flights and accommodations.
6. Maintain an organized filing system, both physical and electronic, for easy access to important documents.

Requirements

• Proven experience as an administrative assistant or in a relevant administrative role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively within a team.
• Attention to detail and problem-solving capabilities.

Preferred Qualifications

• Experience in administrative roles within the advertising services industry.

Additional Information

• Seniority level: Entry level
• Employment type: Full-time

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