Administrative Assistant

Beacon Hill; Chicago (IL); On-site; USD 77,366,000 - 85,962,000; Full time

Job summary

Beacon Hill is hiring an Administrative Assistant to support a senior team in a fast-paced financial environment. The role focuses on calendar control, travel planning, and discreet handling of sensitive information.

Responsibilities include coordinating complex schedules, building client relationships, preparing reports, and assisting with presentations and events across multiple offices. The ideal candidate has 3–5+ years of experience in professional services and strong Outlook skills.

Qualifications

• 3–5+ years of professional services administrative experience supporting senior-level teams.
• Strong Microsoft Office skills, especially Outlook.
• Finance industry experience is required.
• Excellent organization, communication, and problem-solving abilities.

Responsibilities

• Manage complex calendars, scheduling, and travel arrangements.
• Build and maintain strong relationships with clients, internal partners, and leadership.
• Handle multiple projects simultaneously, ensuring timely follow-up and execution.
• Prepare correspondence, reports, and expense reports.
• Support day-to-day office operations (front desk, supplies, catering, conference rooms).
• Coordinate with building management and security, including guest registration.
• Provide administrative support to investment teams and leadership across multiple offices.
• Assist with presentations, event planning, and general office management.

Skills

Calendar management

Outlook proficiency

Client relationships

Multitasking

Tools

Microsoft Office Suite

Job description

Salary: USD27 - USD30 per hour

Our client, a financial firm is looking to hire an Administrative Assistant who is organized and a proactive professional to support a senior team in a fast-paced environment. This role requires exceptional calendar and travel coordination, strong client relationship skills, and the ability to manage multiple priorities with professionalism and discretion.

Key Responsibilities

• Manage complex calendars, scheduling, and travel arrangements
• Build and maintain strong relationships with clients, internal partners, and leadership
• Handle multiple projects simultaneously, ensuring timely follow-up and execution
• Prepare correspondence, reports, and expense reports
• Support day-to-day office operations (front desk, supplies, catering, conference rooms)
• Coordinate with building management and security, including guest registration
• Provide administrative support to investment teams and leadership across multiple offices
• Assist with presentations, event planning, and general office management

Qualifications

• 3–5+ years of professional services administrative experience supporting senior-level teams
• Strong Microsoft Office skills, especially Outlook (calendar + email)
• Excellent organization, communication, and problem-solving abilities
• High level of professionalism, discretion, and attention to detail
• Ability to multitask, prioritize, and work independently in a fast-paced setting
• Finance industry experience is required