Administrative Assistant

Compass Group USA; Louisville (KY); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Instapay (early access to wages)

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Levy is seeking an Administrative Assistant in Louisville, KY to provide clerical support for school food service programs. The role involves answering phones, preparing confidential documents, assisting with staffing, and maintaining records.

Additional duties include processing invoices, entering cash sales and meal counts, preparing state claim forms, and supporting monthly financial reporting. Equal opportunity employer with benefits program options.

Qualifications

• Strong verbal and written communication skills.
• Ability to handle confidential documents and information.
• Experience supporting staffing and scheduling activities.

Responsibilities

• Answer telephones and direct inquiries professionally.
• Assist management with confidential employment and labor-relations documents.
• Assist with staffing when staff are out.
• Maintain good relationships with colleagues, school personnel, administrators, and parents.
• Maintain records of students eligible for free meals (where applicable).
• Enter weekly cash sales and meal counts.
• Process vendor invoices and verify pricing.
• Prepare monthly state claim forms for reimbursement.
• Assist in end-of-month financial reports.
• Attend in-service and safety meetings.
• Maintain a clean and safe work environment.

Skills

Phone etiquette

Records management

Staffing support

Cash handling

Job description

Position Title: Administrative Assistant

Pay Range: $18.00to$20.00

Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!

From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.

Summary:

Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities:

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Associates of Levy are offered many fantastic benefits.

• Instapay (early access to your wages) and high interest savings both through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program