Administrative Assistant

Axis Communications; Chelmsford (MA); On-site; USD 39,000 - 48,000; Part time

Job summary

Axis Communications is seeking a part-time Administrative Assistant to support Directors during a maternity leave. The role is 20–30 hours per week, on-site, temporary from October to April, with emphasis on high-level administrative support and discretion.

Qualifications include strong organizational skills, excellent communication, attention to detail, and proficiency with MS Office. You will handle travel logistics, expense processing, calendar management, and ad-hoc projects for multiple

Qualifications

• Strong organizational and time-management skills to handle multiple priorities.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office programs (PowerPoint, Excel, Outlook, Word).

Responsibilities

• Coordinate travel arrangements and itineraries for Directors.
• Prepare, organize, and submit expense reports.
• Maintain Sales Map monthly with accurate, current data.
• Manage calendars and schedule meetings for multiple Directors.
• Support ad-hoc projects, create PowerPoint presentations, and compile data.
• Coordinate team lunches and catering as needed.
• Assist with meetings, events, and office facilities tasks.
• Provide general administrative support and cover additional duties as required.

Skills

Organizational skills

Written and verbal communication

Attention to detail

Discretion with confidential info

MS Office proficiency

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Job Title Administrative Assistant Job Description Axis is looking for a part-time Administrative Assistant to provide support during a maternity leave. We’re looking for someone interested in 20–30 hours per week who has experience providing administrative support at the Director level. If you’re highly organized, detail-oriented, and enjoy supporting a fast-paced team, we’d love to hear from you! Pay- $28-$35 /hour Hours - 20-30 /week On - Site Temporary Position - October - April

Position Overview

The Executive & Administrative Support role provides high-level administrative and organizational support to Directors and the broader team. This position requires strong attention to detail, excellent organizational skills, discretion, and the ability to effectively manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Travel Coordination: Arrange and manage travel accommodations and itineraries for Directors, including flights, hotels, transportation, and related logistics.
• Expense Management: Prepare, organize, and submit expense reports for Directors, ensuring accuracy and timely processing.
• Sales Map Management: Update and maintain the Sales Map on a monthly basis, ensuring information is accurate and current.
• Calendar & Scheduling Management: Manage calendars and coordinate meetings, appointments, and schedules for multiple Directors.
• Special Projects & Administrative Support: Support various projects and ad-hoc requests, including preparing PowerPoint presentations, compiling and organizing data, creating reports, and assisting with other business needs.
• Team Lunches & Catering: Coordinate and order team lunches and refreshments as needed.
• Meeting & Event Planning: Assist with planning and coordinating meetings, team events, and other company functions as needed.
• Facilities Support: Provide general office and facilities support as needed, including stocking refreshments, setting up lunches and meetings, and ensuring shared spaces are prepared and maintained.
• Additional Responsibilities: Provide general administrative support and take on additional duties or projects as needed to support Directors and the team.

Qualifications & Skills

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office, including PowerPoint, Excel, Outlook, and Word.
• Strong calendar management and coordination skills.
• Ability to work independently, anticipate needs, and take initiative.
• Professional, dependable, and service-oriented approach.
• Ability to adapt to changing priorities and handle ad-hoc requests in a timely manner.

Type of Employment

Temporary Employment (Fixed Term)

Posting End Date

2026-10-28

Certain roles at Axis require background checks, which means applicable verifications will be done in these recruitments. Notice will be provided before we take any action.

About Axis Communications

We enable a smarter and safer world by creating innovative solutions for improving security and business performance. As a network technology company and industry leader, we offer solutions in video surveillance, access control, intercom, and audio systems, enhanced by intelligent analytics applications. With around 6,000 committed employees in over 50 countries, we collaborate with partners worldwide. Together, we thrive in our friendly, open, and collaborative culture and inspire each other to think beyond the expected. United by our commitment to inclusion, diversity, and sustainability, we consistently seek to develop our skills and way of working. Let´s create a smarter and safer world For more information about Axis, please visit our website www.axis.com.

Listen to Axis Communications Playlist

We enable a smarter, safer world by creating innovative solutions for improving security and business performance. As a network technology company and industry leader, we offer solutions in video surveillance, access control, intercom, and audio systems, enhanced by intelligent analytics applications. Axis for cities Axis podcast playlist