Administrative Assistant

Balfour Beatty plc; Charlotte (NC); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Life Insurance

401(k) with company match

Tuition Assistance

Job summary

A leading construction firm in Charlotte, NC is seeking an Administrative Assistant to provide support in office operations. Responsibilities include managing office communications, assisting with document preparation, and maintaining filing systems. Candidates should possess strong communication and organizational skills, with 2-4 years of clerical experience. This position offers a comprehensive benefits package and opportunities for professional growth.

Qualifications

• 2-4 years experience in a general/clerical office setting.
• Minimum of 2 years experience with contract administration.
• Able to make decisions under tight deadlines.

Responsibilities

• Provides reception backup coverage as needed.
• Responsible for issuance/collection of office equipment.
• Drafts correspondence and assists in preparing agendas.

Skills

Communication skills

Organizational skills

Computer skills

Time management

Education

High school diploma

Associate's degree

Tools

Microsoft Office

Database software

Job description

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Tuition Assistance
• Employee Referral Bonus

Essential Functions

• Provides reception back up coverage as needed. Answers telephone inquiries and responds to calls if knowledgeable on subject matter; Directs call to appropriate department representative if necessary.
• Responsible for issuance/collection of office equipment such as access cards, keys, seating assignments, etc.
• Drafts correspondence and assists in preparing agendas and reports for department meetings.
• Researches data and composes memoranda at the request of immediate supervisor.
• Organizes and maintains department filing system for easy onsite storage and retrieval.
• Serves as point of contact with property management.
• Maintains department filing codes for archiving in offsite storage.
• Handles incoming and outgoing department mail, travel arrangements, conference registrations, office equipment and supplies, etc.
• Coordinates and participates in department meetings; Capture meeting minutes.
• Processes work orders or documents in accordance with department procedures.
• May maintain Crisis Management Plan manual for the office.
• May review department occupational licenses for renewal annually.
• Assists department in preparing and coordinating proposals, manuals, presentations, etc.
• Maintains confidentiality with sensitive or proprietary information on behalf of managers/executives.

Performs other related duties as assigned.

Education, Experience and Knowledge

• High school diploma required (Associate’s degree a plus) and 2-4 years experience in a general/clerical office setting; commercial construction industry experience preferred.
• Minimum of 2 years experience with contract administration
• Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple projects.
>Communicates well and creates effective customer-focused relationships with all organization levels.
• Able to write clearly and concisely in a variety of communication settings and styles.
• Makes decisions under tight deadlines with composure, occasionally with incomplete information.
• Acts in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.
• Strong computer skills in word processing, spreadsheet, scanning, database and presentation software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).

About us

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way.Through Zero Harm®, we are challenging the construction industry’s assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation’s largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Equal Employment Opportunity

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.

Accessibility

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Contact

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.