Purchasing Administrator- Contracts

Balfour Beatty plc; London (KY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Life Insurance

Health Savings Account

401(k) with company match

Flexible Spending Accounts

Tuition Assistance

Employee Referral Bonus

Job summary

A leading construction firm based in Kentucky is seeking a Purchasing Administrator – Contracts to oversee the management, preparation, and compliance of contracts supporting multiple departments. This role involves drafting and reviewing contracts, maintaining records, and ensuring compliance with legal and company standards. The ideal candidate should have at least 2 years of experience in contract administration and strong organizational skills. The firm offers comprehensive benefits including health insurance and a 401(k) plan.

Qualifications

• 2-4 years' experience in a general/clerical office setting.
• Minimum of 2 years' experience with contract administration.
• Strong written and verbal communication skills.
• Ability to manage multiple contracts and deadlines.

Responsibilities

• Prepare, review, and manage contracts to ensure compliance.
• Draft, review, and administer contracts, amendments, and change.
• Maintain accurate and organized contract files.
• Assist in developing and improving contract management processes.

Skills

Contract administration

Attention to detail

Communication

Organizational skills

Time management

Proficiency in Microsoft Office

Education

High school diploma

Associate’s degree

Tools

Procore

SmartSheet

BlueBeam

Job description

Summary

The primary role of the Purchasing Administrator – Contracts is to be responsible for preparing, reviewing, and managing contracts to ensure compliance with company policies, legal requirements, and business objectives. This role supports multiple departments by maintaining contract records, monitoring contract performance, and mitigating contractual risk.

Essential Functions

• Draft, review, and administer contracts, amendments, and change
• Reviewing and complying with Balfour Beatty owner’s agreement requirements with subcontracts and purchase orders where
• Ensure contracts comply with legal, regulatory, and internal policy
• Maintain accurate and organized contract files and
• Exercises due diligence prior to the subcontract award with regard to the subcontract capacity, backlog position, financial condition, past performance, and safety performance by using our Risk Mitigation
• Addresses all subcontractor inquiries related to contractual language, financial qualification, and insurance requirements in a professional and timely
• Assist in developing and improving the contract management process and templates.
• Strong understanding of contract terms, legal language, and compliance requirements.
• Organizes and maintains department filing system for easy onsite storage and retrieval.
• Coordinates and participates in department
• Maintains confidentiality with sensitive or proprietary information on behalf of managers/executives.
• Lead training of project teams to ensure compliance with company policies and procedures regarding the contract
• Communicates with Subguard Analyst, Risk Manager, Subcontractors, Project Managers, and other site employees to coordinate completion of
• Performs other related duties as

Education, Experience and Knowledge

High school diploma required (associate’s degree a plus) and 2-4 years’ experience in a general/clerical office setting; commercial construction industry experience

• Minimum of 2 years’ experience with contract administration
• Excellent attention to detail and organizational
• Strong written and verbal communication
• Ability to manage multiple contracts and deadlines
• Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple
• Communicates well and creates effective customer-focused relationships with all organization
• Makes decisions under tight deadlines with composure, occasionally with incomplete
• Acts in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding customer requirements and
• Strong computer skills in word processing, spreadsheet, scanning, database, and presentation software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).
• Working knowledge of Procore, SmartSheet, and BlueBeam is

Working Conditions

The majority of the work is completed in an office setting at the Division’s main office.

• Periodic meetings at off‑site locations may

Benefits

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Tuition Assistance
• Employee Referral Bonus

About Us

Balfour Beatty US is an industry‑leading provider of general contracting, at‑risk construction management and design‑build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm® we are challenging the construction industry’s assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation’s largest building contractors by Engineering News‑Record, our US business is a subsidiary of London‑based Balfour Beatty plc (LSE: BBY).

Equal Employment Opportunity Statement

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.

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