Administrative Assistant

Ravenel Associates, Inc; Charleston (SC); On-site; USD 32,000 - 45,000; Full time

Job summary

Ravenel Associates is seeking an administrative professional to join the Administration Department in Charleston. The candidate should be detail-oriented, highly organized, and able to multitask while maintaining excellent verbal and written communication with clients and team members.

Responsibilities include handling phones and mail, COI management, key management, website updates, and supporting various administrative projects.

Qualifications

• A minimum of a high school diploma.
• Strong interpersonal, customer service and communication skills.
• Ability to multitask.
• High attention to detail.
• Solid comprehension of Microsoft Office Suite programs.

Responsibilities

• Phones: Route all incoming calls. Address minor issues, e.g. account balance questions, lighting issues, etc. Dispatch priority calls such as elevator malfunctions.
• Mail: Process incoming and outgoing mail. Merge letters for inspection correspondence.
• COI Management: Collect, review, and maintain vendor Certificates of Insurance. Assist with vendor profile management.
• Key Management: Check out/in keys as needed and ensure key files are kept current.
• Websites: Assist with updating community websites and issuing emailed correspondence.
• Provide support as needed for administrative projects.

Skills

Communication skills

Multitasking

Detail-oriented

Customer service

Organizational skills

Education

High school diploma

Tools

Microsoft Office

Job description

Ravenel Associates is looking to add a new team member to our Administration Department.

The ideal candidate will exhibit excellent verbal and written communication skills and be proficient in prioritizing daily tasks. The individual should also be detail-oriented, organized, self-motivated, punctual, engaged, and focused.

Responsibilities:

• Phones: Route all incoming calls. Address minor issues, i.e. account balance questions, lighting issues, etc. Dispatch priority calls such as elevator malfunctions.
• Mail: Process incoming and outgoing mail. Merge letters for inspection correspondence.
• COI Management: Collect, review, and maintain vendor Certificates of Insurance. Assist with vendor profile management.
• Key Management: Check out/in keys as needed and ensure key files are kept current.
• Websites: Assist with updating community websites and issuing emailed correspondence.
• Provide support as needed for administrative projects.

Qualifications/Experience:

• A minimum of a high school diploma
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• High attention to detail
• Solid comprehension of Microsoft Office Suite programs.
  

Ravenel Associates is a regime and association property management company that has been serving the Charleston area since 1985. We are an equal opportunity employer and provide excellent benefits for full time employees.

www.RavenelAssociates.com