Administrative Assistant

Huntington Learning Center - Cedar Park/Round Rock; Cedar Park (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Huntington Learning Center is seeking an Administrative Assistant to be the first point of contact for students and families, ensuring a welcoming, organized center environment. The role requires a Bachelor’s degree, strong communication, and the ability to manage multiple tasks in a fast-paced setting.

The ideal candidate enjoys working with children, provides excellent customer service, and supports daily operations, scheduling, and student programs at our learning center.

Qualifications

• Bachelor's degree required.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Friendly, professional, and customer-service-oriented demeanor.
• Enjoys working with children and families.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Greet students, parents, and visitors professionally to create a welcoming experience.
• Answer calls and respond to inquiries from parents and prospective families.
• Assist walk-in visitors with information about Huntington's programs and collecting contact information for prospective families.
• Administer academic evaluations and testing for students.
• Monitor evaluation notifications and scheduling requests via email.
• Prepare materials and conference binders for enrollment meetings with families.
• Send reminders, updates, and other communications to families via email and text.
• Schedule student practice tests and manage related logistics.
• Coordinate student completion procedures, including certificates and recognition gifts.
• Organize and oversee the center's Reading Adventure program and other student engagement initiatives.
• Order, organize, and maintain office supplies and administrative materials.
• Update center displays, information boards, and other parent-facing communications.
• Support daily center operations and assist with additional administrative projects as needed.

Skills

Customer service

Organizational skills

Communication skills

Multitasking

Friendly demeanor

Education

Bachelor's degree

Job description

About the Role

Huntington Learning Center is seeking a friendly, organized, and detail-oriented Administrative Assistant to serve as the first point of contact for our students and families. This role is essential to creating a welcoming, supportive environment while ensuring the smooth day-to-day operation of the center. The ideal candidate enjoys working with children, excels at customer service, and thrives in a fast-paced setting where no two days are exactly the same.

Key Responsibilities

• Greet students, parents, and visitors with professionalism and enthusiasm, creating a positive and welcoming experience
• Answer incoming phone calls and respond to parent and prospective family inquiries
• Assist walk-in visitors by providing information about Huntington's programs and collecting contact information for prospective families
• Administer academic evaluations and testing for students
• Monitor and process academic evaluation notifications and scheduling requests received via email
• Prepare materials and conference binders for enrollment meetings with families
• Send reminders, updates, and other communications to families via email and text
• Schedule student practice tests and manage related logistics
• Coordinate student completion procedures, including certificates and recognition gifts
• Organize and oversee the center's Reading Adventure program and other student engagement initiatives
• Order, organize, and maintain office supplies and administrative materials
• Update center displays, information boards, and other parent-facing communications
• Support daily center operations and assist with additional administrative projects as needed

Qualifications

• Bachelor's degree required
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Friendly, professional, and customer-service-oriented demeanor
• Enjoys working with children and families
• Ability to manage multiple priorities in a fast-paced environment
• Proficient with basic computer applications and comfortable learning new software systems

Schedule

• Monday–Thursday: 3:30 PM–8:30 PM
• Saturday: 8:30 AM–3:00 PM

This is an in-person position based at our learning center and is ideal for someone who enjoys building relationships with families while helping students achieve their academic goals.