Administrative Assistant

Advantage Mortgage; Canby (OR); On-site; USD 26,000 - 34,000; Full time

Job summary

Advantage Mortgage in Canby, Oregon is seeking an Administrative Assistant to support daily operations in office, manage correspondence, maintain files, and help HR tasks.

This in-office, hourly role offers an 8:00 am - 5:00 pm schedule, with emphasis on confidentiality and accuracy while supporting management and staff in a fast-paced mortgage environment.

Qualifications

• Prior administrative or office experience required.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Some HR or personnel experience preferred.
• Mortgage, banking, or real estate experience is a plus.

Responsibilities

• Answer and direct phone calls and respond to emails in a professional manner.
• Provide general administrative support to management and employees.
• Prepare, scan, organize, and maintain documents and electronic files.
• Assist with office supplies, mail, and day-to-day office needs.
• Maintain accurate records, databases, spreadsheets, and tracking systems.
• Track outstanding documents and follow up on administrative tasks as needed.
• Assist mortgage staff with loan files and other operational tasks.
• Assist with payroll, benefits, and other HR tasks as needed.
• Maintain the confidentiality of employees, customers, and company information.

Skills

Administrative experience

Organizational skills

Communication skills

Tools

Microsoft Office

Job description

Administrative Assistant - Mortgage Company - IN OFFICE POSITION ONLY.

Hourly Rate: $22.00

We are seeking a reliable, organized, and professional Administrative Assistant to support the daily operations of our mortgage company. This role will provide administrative support to management and staff while also assisting with basic Human Resources (HR) functions.

The ideal candidate is detail-oriented, trustworthy, and comfortable handling confidential information in a fast-paced environment. Previous experience in the mortgage, banking, or financial services industry is preferred, along with some HR or personnel administration experience.

Key Responsibilities

• Answer and direct phone calls and respond to emails in a professional manner.
• Provide general administrative support to management and employees.
• Prepare, scan, organize, and maintain documents and electronic files.
• Assist with office supplies, mail, and day-to-day office needs.
• Maintain accurate records, databases, spreadsheets, and tracking systems.
• Track outstanding documents and follow up on administrative tasks as needed.
• Assist mortgage staff with loan files and other operational tasks.
• Assist with payroll, benefits, and other HR tasks as needed.
• Maintain the confidentiality of employees, customers, and company information.

Qualifications

• Previous administrative or office experience.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional, dependable, and able to work independently and as part of a team.
• Ability to handle confidential information with discretion.
• Some HR or personnel experience preferred.
• Mortgage, banking, or real estate experience is a plus.

What We’re Looking For

We are looking for someone who is organized, dependable, proactive, and willing to take on a variety of responsibilitiesto work IN THE OFFICE Monday - Friday 8:00 am - 5:00 pm. This is a great opportunity for an administrative professional who enjoys supporting both office operations and HR functions and would like to grow their experience in the mortgage industry.

This position offersadvancement opportunities within the mortgage industry,with the potential to grow into a Loan Officer Assistant or Loan Processor role based on performance, skills, and interest.