Administrative Assistant

FWI (FedWriters, Inc.); Camp Springs (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Long-term and Short-term Disability

Life Insurance

401(k) Plan

Holiday Pay

Paid Time Off

Job summary

FWI (FedWriters, Inc.) seeks an Administrative Assistant to support executive offices at USCIS, handling report preparation, data analysis, and solution proposals for senior management. The role includes file management, phone coverage, drafting documents, data entry, and expense reporting.

On-site at Camp Springs, MD, you will schedule meetings and coordinate events while using GovTA, Concur, STARS, and Microsoft Office.

Qualifications

• Minimum of three (3) years of experience as an Executive Administrative Assistant or similar labor classification supporting senior level management.
• Have a minimum of an Associate's degree from an accredited institution
• Have experience using Microsoft Office Products (e.g., Word, Excel, Outlook, Teams and PowerPoint, etc.)
• Have experience preparing reports, analyzing data, and suggesting solutions for senior level management
• Experience using GovTA for time and attendance keeping (or WebTA or similar)
• Familiarity utilizing Concur or similar travel scheduling software
• Experience with STARS or similar form of data/record tracking

Responsibilities

• Preparing reports, analyzing data, and suggesting solutions for senior level management
• Provide administrative support including file management, phone coverage, document and correspondence drafting, and data entry
• Scheduling and coordinating meetings and events
• Preparing expense reports and using systems for travel, budget, and other tasks

Skills

Executive Administrative Support

Data Analysis

Meeting Scheduling

Document Drafting

Education

Associate's degree

Tools

Microsoft Office Suite

GovTA / WebTA

Concur Travel Scheduling

STARS Data Tracking

Job description

Overview

Turn complex immigration policy into clear guidance that helps millions navigate the U.S. immigration system—where clarity meets public service. If you can make the complex clear, your work will empower others and shape how critical systems are understood and used at the intersection of policy, technology, and people.

Overview

Turn complex immigration policy into clear guidance that helps millions navigate the U.S. immigration system—where clarity meets public service. If you can make the complex clear, your work will empower others and shape how critical systems are understood and used at the intersection of policy, technology, and people. Join our team as an Administrative Assistant, supporting executive-level offices at USCIS by preparing reports, analyzing data, and suggesting solutions for senior level management! You will provide administrative support including file management, phone coverage, document and correspondence drafting, and data entry, ensuring professional services in support of the Customer. This position also includes scheduling and coordinating meetings and events; preparing expense reports; and using systems for travel, budget, and other tasks. FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment.

Work Schedule and Location

On-Site: This full-time on-site position will work Monday through Friday, between core hours of 7:00 AM and 6:00 PM EST at Camp Springs, MD.

Responsibilities

• Preparing reports, analyzing data, and suggesting solutions for senior level management


• Provide administrative support including file management, phone coverage, document and correspondence drafting, and data entry


• Scheduling and coordinating meetings and events


• Preparing expense reports and using systems for travel, budget, and other tasks

Qualifications

• Minimum of three (3) years of experience as an Executive Administrative Assistant or similar labor classification supporting senior level management


• Have a minimum of an Associate's degree from an accredited institution


• Have experience using Microsoft Office Products (e.g., Word, Excel, Outlook, Teams and PowerPoint, etc.)


• Have experience preparing reports, analyzing data, and suggesting solutions for senior level management


• Experience using GovTA for time and attendance keeping (or WebTA or similar)


• Familiarity utilizing Concur or similar travel scheduling software


• Experience with STARS or similar form of data/record tracking

Benefits

• Health Insurance


• Dental Insurance


• Vision Insurance


• Long-term and Short-term Disability Insurance


• Life Insurance


• 401(k) Plan


• Holiday Pay


• Paid Time Off

FWI is an Equal Opportunity Employer, including disability/vets.

Pay Range

39.97/hour