Administrative Assistant

LA Catholics; California, Northern (MO, KY); Hybrid; USD 31,000 - 38,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Disability insurance

FSAs (flexible spending)

401(k) with match

Voluntary life insurance

Job summary

Chaminade College Preparatory, a Catholic Marianist school in the Los Angeles area, seeks an Administrative Assistant to support the high school campus and administrative staff, especially the Vice Principals. The role involves handling calls, greeting visitors, data entry, and coordinating campus activities.

The candidate will work with a diverse community, use MS Office 365, Google Workspace, and Adobe, and contribute to programs and communications while demonstrating independent and

Qualifications

• High school diploma or equivalent; bachelor’s or associate degree preferred.
• Experience in school or administrative support is preferred.
• Proficiency with MS Office 365, Google Workspace, and Adobe software.

Responsibilities

• Provide administrative and clerical support to the high school campus and staff.
• Assist Vice Principals and program heads with tasks and projects.
• Greet visitors, manage phone calls, and support students and families.
• Coordinate on-campus testing and attendance processes.
• Support the Center for Excellence website, registrations, and communications.

Skills

Administrative support

Phone handling

Task organization

Team collaboration

Microsoft Office 365

Google Workspace

Adobe

Equity & inclusion

Education

High school diploma

Bachelor’s degree

Associate degree

Tools

Microsoft Office 365

Google Workspace

Adobe

Job description

Administrative Assistant $22.63 to $27.31

Chaminade College Preparatory (Chatsworth)

Expires

10/11/2026

Description

Chaminade College Preparatory is seeking an Administrative Assistant for our High School. The position will provide administrative and clerical support to the high school campus and administrative staff, particularly to the Vice Principals. Interfaces with faculty, staff, administrators, students, families, alumni, and the community to support the administrative functions of the high school campus.

• Has experience of providing administrative and clerical support to a variety of colleagues, balancing long-term tasks and day-to-day needs.
• Has experience of fielding incoming telephone calls, greeting visitors/colleagues, and assisting with relevant information and support as necessary.
• Has proven experience of organizing complex tasks that require flexible solutions and vary from day-today.
• Is professional and collaborative in approach and knows how to work both independently and as part of a team.
• Is knowledgeable about, and competent in the use of, a range of administrative software tools (e.g., Microsoft Office 365, Google Office, Adobe).
• Wants to work in a setting committed to equity, diversity, and inclusion of all school stakeholders.
• Wants to work in a setting committed to balancing education/learning, health, and well- being of all stakeholders.
• Work as part of the Main Office team to answer telephone calls, greet visitors, and support students, faculty and other members of staff as required.
• Assist administration, particularly the Vice Principals, and program heads with a variety of tasks and projects. Takes initiative to seek out where assistance is needed.
• Participate in and attend campus life events, including lunch activities, liturgies, assemblies, etc.
• Job duties may be assigned to one position or the other depending on the area of emphasis.
• Administrative Assistants will be cross trained in areas assigned to the other assistants.
• Provide administrative support to campus administrators, faculty, staff, parents and students.
• Assist with the coordination of on-campus testing as required.
• Assist with the various activities related to processing and managing student attendance including greeting students, preparing hall passes, tardy slips, and permits to leave early.
• Take calls from parents regarding student attendance.
• Assist with the coordination of the substitute teachers as assigned.
• Prepare school attendance reports for distribution to faculty, staff, and administration.
• Maintain accurate student attendance records.
• Support the Center for Excellence in the following areas: Update and maintain the summer program website and registration system, respond to email inquiries in a timely and professional manner, answer phone calls regarding program questions and assist families through the registration process, support social media presence and development of general marketing materials
• Performs other duties as assigned.

Chaminade employees enjoy a competitive employee benefits program including medical, dental and vision coverages, life insurance, long-term disability insurance, flexible spending accounts, 403b retirement plan with matching contributions starting day one, and voluntary supplemental life insurance.

About Chaminade

Founded in 1952, Chaminade College Preparatory is a coed Catholic, independent school in the Archdiocese of Los Angeles, sponsored by the Society of Mary (The Marianists). For more than seven decades, Chaminade has been a community where students are known personally, challenged intellectually, and inspired spiritually to become the men and women God calls them to be, leading lives of purpose and compassion.

Rooted in the Catholic faith and animated by the Marianist educational tradition, Chaminade is committed to the formation of the whole person-mind, body, and spirit. We accompany young people as they grow in faith, pursue academic excellence, and develop the moral courage, confidence, and compassion needed to lead lives of purpose and service.

Chaminade is one school with two campuses:

• Middle School (Grades 6-8) in Chatsworth
• High School (Grades 9-12) in West Hills

Across both campuses, students experience a unified Catholic, Marianist vision of education that fosters faith-filled learning communities, encourages academic rigor, and prepares graduates to lead with integrity, empathy, and hope in a complex and changing world.

Our Mission:

We inspire young people to love, learn, and lead through our Catholic and Marianist traditions of a living faith, academic excellence, and moral responsibility.

Our Vision:

Chaminade College Preparatory graduates are prepared, inspired, and equipped to:

• Share God’s love by caring for others and seeking justice and peace.
• Learn, adapt, and grow with the world around them.
• Become servant leaders and positive contributors to society.

Core Values:

Rooted in our Marianist tradition, uniting us in purpose and action:

• Love of God
• Discipleship of Jesus
• Mary as a Model
• Service to Others
• Student-Centered
• Inclusivity
• Leadership

Chaminade’s Commitment to Diversity, Equity, Inclusion, and Belonging

As a Catholic, Marianist school, Chaminade affirms the inherent dignity of every person, created in the image and likeness of God. In fidelity to the Gospel and Catholic social teaching, we believe education has the power to transform hearts and minds and to form students who act with empathy, courage, and moral clarity.

Guided by our mission to inspire young people to love, learn, and lead, we are committed to fostering a community where all members feel welcomed, valued, and called to contribute. We challenge students to engage thoughtfully with the world, to stand for human dignity, and to work for justice and peace as reflective citizens and faith-filled leaders.

Chaminade College Preparatory is an equal opportunity employer. Applicants for employment are considered without regard to an individual’s race, color, sex (including pregnancy), national origin, age (40 or older), physical or mental disability and genetic information (including family medical history), military or veteran status, or any other characteristic protected by federal, state or local laws.

Requirements

Minimum Education and Experience:

• High school diploma or equivalent preferred. A bachelor’s or associate degree is preferred.
• Previous experience preferred. Prior school administrative support, especially in a Catholic educational setting, is preferred; however, other relevant experience is also strongly considered.

Skills and Knowledge:

• Ability to follow instructions and complete assignments.
• Passion for Chaminade’s mission (see About Chaminade)
• Ability to work with a diverse community of people across all employee classifications.
• Ability to work independently and as part of a team.
• Able to support Marianist philosophy and School mission, core values and goals.
• Strong work ethic and sense of dedication and responsibility.
• Sound organization skills and ability to meet deadlines.
• Excellent interpersonal skills and verbal and written communication skills.
• Ability to interpret policies and to implement the application of procedures effectively.
• Works with accuracy and attention to detail.
• Computer skills include MS Outlook, word processing (MS Word), spreadsheet (Excel), data entry and data base management system (Blackbaud), presentation applications (PowerPoint), and experience working with Web Design, graphic design and digital media applications.

Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.

Information/Application Contact

Chaminade College Preparatory (Chatsworth)