Administrative Assistant

PRIDE Industries; California (MO); Hybrid; USD 22,000 - 30,000; Full time

Job summary

PRIDE Industries is seeking an Administrative Assistant to perform a variety of administrative and clerical duties in support of Site or Department Management. The role requires strong organizational skills, workflow design, and the ability to coordinate human resources processes in a fast-paced environment.

The position is hybrid with two days onsite per week, and the job falls under the Administrative HR title group with no direct reports.

Qualifications

• High School Diploma or GED is required.
• 1+ years of experience providing skilled administrative and clerical support.
• Computer literacy including knowledge of word processing, spreadsheet, database and presentation software.
• Ability to enter or upload data and format documents (memos, spreadsheets, reports).
• Strong organizational skills and familiarity with standard administrative processes.

Responsibilities

• Organizes and coordinates office workflow.
• Communicates procedural information and releases data, maintaining confidentiality.
• Composes correspondence, completes forms, and prepares documents.
• Schedules meetings, prepares agendas, and arranges facilities and services.
• Provides general administrative support such as ordering supplies and processing purchase orders.

Skills

Administrative support

Customer service

Written communication

Organization

Flexibility

Education

High School Diploma or GED

Tools

Word processing

Spreadsheet

Database

Presentation software

Job description

Pay Rate

$19.00 per hour

Telecommute Status

Hybrid

How many days a week at a regular work location?

2 days onsite

Announcement

PRIDE Industries is a fast‑paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value‑added solutions to our nationwide customers. We are currently recruiting to fill the following position:

Job Description

PRIDE Industries

Job: Administrative Assistant

Job Code: AA044-PR-Admin Assistant

HR Title Group: Administrative

Salary Grade: N16

FLSA Status: Non‑Exempt

Approval Date: July 2024

SUPERVISES: There are no direct reports with this position.

POSITION SUMMARY: Under limited supervision the Administrative Assistant performs a variety of administrative and clerical duties in support of Site or Department Management, or a specialized business process. Employees in this job class implement workflows, process transactions, administer maintenance and service contracts and coordinate human resources processes. This job requires general knowledge of the site or department supported, advanced administrative and organizational skills, the ability to coordinate work processes, design and format reports from data base systems, and apply specialized procedures.

TYPICAL DUTIES:

• Organizes and coordinates office workflow.
• Communicates procedural information and releases data, ensuring appropriate consideration of confidential issues.
• Composes correspondence, completes forms, and prepares documents.
• Sets-up and maintains files and records including those that are necessary for regulatory or audit purposes. Maintains and updates logs, forms, reports and spreadsheets.
• Participates in meetings to share information and to maintain current knowledge of areas supported.
• Schedules meetings, produces agendas and materials, and arranges for facilities and services.
• Coordinates Company sponsored events and special programs at the site or department level, which may require working with other departments, outside entities and customers.
• Provides general administrative support such as ordering and maintaining levels of office supplies, completing purchase orders/check requests and mailing overnight packages.
• Performs other duties and special projects as assigned.

MINIMUM QUALIFICATIONS:

• High School Diploma or G.E.D.
• One of more years of experience providing skilled administrative and clerical support
• Computer literacy including knowledge of word processing, spreadsheet, database and presentation software
• Skills to enter or upload data and format a variety of documents, including memos, spreadsheets and reports
• Strong organizational skills and familiarity with standard administrative processes and systems
• Flexibility for responding to competing demands and continually changing work priorities in a fast‑paced environment
• Ability to communicate effectively and respond to questions and requests from team, customers and others
• Effective written communication skills using appropriate business English
• Human relations skills to maintain effective working relationships with team
• Effective customer service skills
• Intermediate computer literacy including knowledge of word processing, spreadsheet, database and presentation software
• Basic mathematical ability including addition, subtraction, multiplication, and division
• Demonstrated customer service, problem solving and common sense skills.

EDUCATION REQUIREMENTS:

High School Diploma or GED

CERTIFICATES REQUIRED:

The following licenses or certificates may be required depending on local, state and/or contract requirements: Not Applicable

PHYSICAL REQUIREMENTS:

Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:

• Viewing computer screen/monitor
• Keyboarding
• Answering phone/making calls

WORK ENVIRONMENT:

Work is performed in a normal office environment with limited privacy and some exposure to background noise.

DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor's instructions and to perform the tasks requested by their supervisors.

Quote

At PRIDE, we make a difference in the lives of many, one job at a time.