Administrative Assistant

PDS Tech Commercial; California (MO); On-site; USD 44,000 - 59,000; Full time

Job summary

PDS Tech Commercial is hiring an Administrative Assistant in Goleta, CA, for a 5-month assignment within the Security Department. The role requires handling visitors, calls, scheduling, and document management in a fast-paced aerospace environment.

You will support site operations, manage mail and packages, and ensure professional interactions with employees and leadership teams. Strong MS Office skills and attention to detail are essential, with ITAR/EAR access controls in place.

Qualifications

• Excellent written and verbal communication skills.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong organizational and time-management abilities.
• Exceptional attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Experience working with office equipment such as printers, scanners, and fax machines.
• Experience handling incoming and outgoing mail and packages.
• Professional customer service skills and a positive attitude.
• This position requires ITAR/EAR compliance with access controls.

Responsibilities

• Greet, assist, and process site visitors while ensuring a professional and positive experience
• Answer, screen, and manage incoming phone calls
• Schedule appointments, meetings, and conferences
• Maintain office files, records, and documentation
• Receive, sort, distribute, and respond to incoming mail and correspondence
• Prepare referrals and route inquiries to the appropriate departments
• Review drafts and completed documents for grammar, accuracy, and professionalism
• Gather, compile, and report information for management and leadership teams
• Support office operations by answering questions regarding policies and procedures
• Handle incoming and outgoing mail and packages
• Operate and maintain office equipment, including printers and other administrative tools
• Provide administrative support to site management and security personnel as needed

Skills

MS Office

Communication

Organizational skills

Time-management

Attention to detail

Mail handling

Customer service

Tools

Printers/Scanners/Fax

Job description

Job Description

Job Description

Make a Difference in Aerospace Excellence as an Administrative Assistant

Join PDS Tech Commercial and partner with an industry-leading innovator in the aviation and aerospace sector. We're seeking a highly organized, customer-focused Administrative Assistant who thrives in a fast-paced environment and enjoys being the go-to resource for employees, visitors, and leadership teams. If you're passionate about delivering exceptional administrative support and making a meaningful impact every day, this opportunity is for you.

Position Details

Job Title: Administrative Assistant
Employment Type: Full-Time Consultant (5-Month Assignment)
Location: Goleta, CA 93117
Schedule: Monday-Friday | 9/80 Work Schedule
Pay Rate: $37.83 per hour

About the Role

As an Administrative Assistant , you will support the Security Department at a leading aerospace and defense organization. Serving as the first point of contact for visitors and employees, you'll play a critical role in maintaining smooth daily operations while creating a professional and welcoming experience for everyone who visits the site.

Your attention to detail, organizational skills, and commitment to excellence will directly contribute to the success of the team and overall site operations.

What You'll Do

In this role, you will:

• Greet, assist, and process site visitors while ensuring a professional and positive experience
• Answer, screen, and manage incoming phone calls
• Schedule appointments, meetings, and conferences
• Maintain office files, records, and documentation
• Receive, sort, distribute, and respond to incoming mail and correspondence
• Prepare referrals and route inquiries to the appropriate departments
• Review drafts and completed documents for grammar, accuracy, and professionalism
• Gather, compile, and report information for management and leadership teams
• Support office operations by answering questions regarding policies and procedures
• Handle incoming and outgoing mail and packages
• Operate and maintain office equipment, including printers and other administrative tools
• Provide administrative support to site management and security personnel as needed

Required Qualifications

To be successful in this role, you should have:

• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
• Strong organizational and time-management abilities
• Exceptional attention to detail and accuracy
• Ability to prioritize multiple tasks in a fast-paced environment
• Experience working with office equipment such as printers, scanners, and fax machines
• Experience handling incoming and outgoing mail and packages
• Professional customer service skills and a positive attitude
• This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.
  

Preferred Qualifications

Standout candidates will also have:

• Advanced communication, organizational, and customer service skills
• Proficiency in Microsoft PowerPoint in addition to Word, Excel, and Outlook
• Experience supporting leadership teams in a professional office environment
• Ability to work independently while managing competing priorities

Why Join Us?

At PDS Tech Commercial, we’re committed to connecting talented professionals with exciting opportunities that make an impact. When you join our team, you’ll gain valuable experience supporting a respected leader in the aviation and aerospace industry while expanding your professional network and skill set.

What You’ll Enjoy

• Competitive pay at $37.83 per hour
• Opportunity to work with an industry-leading aerospace organization
• Exposure to innovative technologies and mission-driven work
• Collaborative and professional work environment
• Valuable experience that can help advance your administrative career
• Support from a dedicated recruiting and employee-care team
• A role where your contribution