Administrative Assistant

Car Lux Inc.; California; In loco; USD 25.000 - 39.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive hourly pay

Full-time schedule

On-the-job training

Mentorship

Descrizione del lavoro

Car Lux Inc. is seeking an Administrative Assistant to manage vehicle documentation and daily office tasks in a fast-paced dealership environment.

You will ensure compliance, accuracy, and timely processing of all dealership paperwork—from title intake to final file closure—with opportunity for growth and on-the-job training.

Competenze

• High school diploma or equivalent required; some college coursework preferred.
• Previous administrative or dealership/DMV experience is a plus.
• Familiarity with Dealertrack or similar dealership management software preferred.
• Strong attention to detail and accuracy in all documentation.
• Ability to manage multiple tasks in a fast-paced environment.
• Excellent organization and time management skills.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook).
• Bilingual in English and Spanish is a plus.
• Strong communication and cross-department collaboration skills.

Mansioni

• Title Processing: verify mileage, VINs, and paper trails; scan into the system.
• Data Entry & Filing: record title arrival dates in Dealertrack and file documents.
• Compliance Documentation: log smog certificates and inspections; file in inventory.
• Customer File Management: match inventory files with customer folders for capping and DMV registration.
• Invoice Management: log parts invoices into Dealertrack promptly.
• Closing Procedures: update customer accounts, process DMV refunds, and close files by month/date sold.

Conoscenze

Attention to detail

Time management

Organization

Communication

Bilingual English/Spanish

Formazione

High school diploma or equivalent

Strumenti

Dealertrack

Microsoft Office

Descrizione del lavoro

About Us:

Car Lux Inc. is a premier automotive dealership committed to delivering an exceptional experience to every customer. Our team is built on professionalism, attention to detail, and a shared dedication to operational excellence. We are looking for a motivated and detail-oriented Administrative Assistant to join our team and help keep our dealership running smoothly.

Role Overview:

We are seeking a fast learner with strong attention to detail to manage vehicle documentation and administrative tasks. The Office Assistant plays a vital role in ensuring compliance, accuracy, and timely processing of all dealership paperwork — from title intake to final file closure.

Key Responsibilities:

• Title Processing: Receive titles from sellers and thoroughly verify mileage, VIN numbers, and paper trails before scanning them into the system.
• Data Entry & Filing: Note title arrival dates in Dealertrack and file documents into the appropriate inventory folders.
• Compliance Documentation: Log smog certificates and inspections into WhatsApp and Dealertrack, then file them in inventory.
• Customer File Management: Match inventory files with customer folders to prepare them for capping and DMV registration; review all paperwork for accuracy and return any errors to the finance department for correction.
• Invoice Management: Log all parts invoices into Dealertrack in a timely manner.
• Closing Procedures: Once folders are capped and registration is processed, update the customer account, issue any DMV refunds, and close the file. Completed files should be filed by the month and date sold.

Qualifications & Skills:

• High school diploma or equivalent required; some college coursework preferred.
• Previous experience in an administrative, dealership, or DMV-related role is a plus.
• Familiarity with Dealertrack or similar dealership management software preferred.
• Strong attention to detail and commitment to accuracy in all documentation.
• Ability to manage multiple tasks efficiently in a fast-paced environment.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Bilingual in English and Spanish is a plus.
• Strong communication skills and ability to work collaboratively across departments.

What We Offer:

• Competitive hourly compensation commensurate with experience.
• Full-time, stable schedule in a supportive team environment.
• Opportunity to grow with a well-established automotive dealership.
• On-the-job training and mentorship.