Administrative Assistant

Human Appeal USA; California (MO); On-site; USD 35,000 - 50,000; Full time

Job summary

A non-profit organization is seeking an Administrative Assistant to provide crucial support to office operations. The ideal candidate will be professional and detail-oriented, handling tasks such as maintaining filing systems, managing communications, and ensuring efficient office functionality. This role requires strong organizational skills, confidentiality, and the ability to multitask effectively within a dynamic environment. This position provides an opportunity to contribute to meaningful humanitarian efforts in a supportive community.

Qualifications

• Ability to handle confidential information sensitively.
• Experience with digital filing systems is preferred.
• Effectiveness in managing multiple tasks under changing priorities.

Responsibilities

• Provide administrative support to ensure efficient office operations.
• Maintain both physical and digital filing systems.
• Respond to emails and manage digital communications.
• Sort and distribute communications in a timely manner.

Skills

Attention to detail

Time management

Discretion

Multitasking

Job description

Are you interested in building a career that makes a difference and creates a legacy? Human Appeal is a faith-based charity that aims to abolish poverty by providing humanitarian aid, sustainable development programs and championing advocacy for our beneficiaries worldwide.

The Administrative Assistant will provide administrative support to the Office Administrator as delegated and help with the organization and the general operations of the office. Seeking a candidate who is hard-working, professional, and able to undertake a variety of tasks and work diligently. Should be comfortable working with a high degree of attention to detail and discretion and be able to incorporate new and effective ways to achieve better results on given tasks.

WHAT YOU WILL BE DOING

ESSENTIAL JOB FUNCTIONS

Responsibilities include, but are not limited to:

• Provide administrative support to ensure efficient office operations.
• Maintain physical and digital filing systems.
• Work with sensitive information with discretion to maintain confidentiality and security.
• Ensure that deadlines are met and adapt to changing priorities.
• Present a positive and professional image for the organization.
• Answer phone calls and direct callers to appropriate personnel.

WHAT YOU WILL NEED

EDUCATION/EXPERTISE

JOB REQUIREMENTS/SKILLS/ETC

• To undertake a range of administrative and clerical tasks in support of the department.
• Create and update records ensuring accuracy and validity of information.
• Respond to emails and other digital queries and correspondence.
• Sort and distribute communications in a timely manner.
• Manage time effectively and multitask.
• Input and update information in databases and spreadsheets and run reports.
• Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
• Other duties as assigned

PHYSICAL REQUIREMENTS

• Visual acuity to use a keyboard and view a computer terminal. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp.
• May require ordinary ambulatory skills sufficient to visit other locations; or the ability to stand and walk.
• Ability to occasionally lift, carry and/or move light to medium weight up to twelve (12) pounds and/or exert up to twelve (12) pounds of force.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Human Appeal is committed to building a diverse and inclusive community and strongly encourages candidates from underrepresented groups to apply. Human Appeal is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.

Why Human Appeal?

Our Greatest Achievements Include

Safeguarding bright futures for more than 22,000 vulnerable orphans in 9 countries. Our one-to-one sponsorship programme has a built-in school attendance requirement while covering the cost of food, housing, medical care, and learning materials.

Pioneering technologically innovative infrastructure projects in Pakistan, like designing and building a 25-km embankment on the Chenab River in Pakistan. Protecting an entire community from being washed away, the embankment has held back the floods each year, including Pakistan’s worst flooding in a decade during its last monsoon season.

Protecting the health of mothers and their children in war-torn Syria by running the only free maternity hospital in Idlib, Syria. By offering free medical care to vulnerable mothers and children, our staff at Al Imaan Hospital providing life-saving care to 100,000 patients every year.

Quenching the thirst for the 2 million residents of the Gaza Strip by working with UNOCHA to purify Gaza’s water network. And now, our newest project involves building a large-scale desalination plant to provide daily access to clean water for 60,000 people across Gaza.

Recovering lost livelihoods for vulnerable farmers in Gaza by planting 80,000 olive trees since 1991. The farming project provides each farmer with 30-40 prime olive trees so they can establish a vibrant, sustainable crop that yields not just food but income for generations.

Restoring safe and secure residential spaces in Syria, like the construction of a new town with 1,000 newly constructed homes in Al Zahoor.