Administrative Assistant

Davis Polk & Wardwell LLP; California (MO); Hybrid; USD 85,000 - 135,000; Full time

Job summary

Davis Polk & Wardwell LLP is seeking an Administrative Assistant to provide secretarial and organizational support. This position involves working with lawyers and other staff to ensure a smooth operation across various tasks including document preparation, scheduling, and managing communications.

Typical responsibilities include creating correspondence, calendar management, and budgeting for client billing. The firm offers a hybrid work environment and a competitive salary ranging from $85,000 to $135,000, along with a comprehensive benefits package.

Qualifications

• 1 to 5 years' experience as an administrative assistant or paralegal.
• Ability to manage a varied workload and meet deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Provide secretarial and organizational assistance to lawyers.
• Create and revise correspondence and legal documents.
• Organize client and internal meetings.

Skills

MS Word

Excel

PowerPoint

Outlook

Interpersonal skills

Communication skills

Teamwork

Typing accuracy

Education

Associate Degree or higher

Job description

## Administrative AssistantApplyremote type: Hybridlocations: Northern Californiatime type: Full timeposted on: Posted Yesterdayjob requisition id: JR10281Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com.**Position Summary**The **Administrative Assistant** provides secretarial, technical and organizational assistance to lawyers and other managerial staff, as assigned. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of the Firm’s policies as a valued member of a support team.**Essential Duties and Responsibilities**Typical responsibilities include, but are not limited to, the following:* Create, revise and print correspondence, memoranda and other legal documents* Answer and place telephone calls professionally; take accurate and complete messages* Review electronic and physical mail and other correspondence* Establish and maintain calendar for principals* Make appointments and travel arrangements for principals* Organize client and internal meetings* Input attorney time and reimbursable expenses* Prepare client bills and track payments* Understand and calculate financials related to billing invoices* Fill printers and copier with paper each morning and during the day as necessary* Cover Reception as needed* Complete special projects as assigned**Qualifications/Position Requirements*** Ability to manage a varied workload and meet deadlines* Must be punctual and reliable* Proficient in MS Word, Excel, PowerPoint, Outlook and other applications as needed* Strong interpersonal skills* Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude* Flexibility in daily schedule to accommodate unexpected situations arising from attorneys/legal assistants and other staff* Excellent written and verbal communication skills* Ability to proofread typed material for typographical, spelling and grammatical errors* Ability to type with speed and accuracy* Ensure confidentiality of all the Firm’s and clients documentation and information**Education and/or Experience*** Associate Degree or higher* 1 to 5 years’ experience as an administrative assistant or paralegal**Compensation**The expected base salary for this position ranges from $85,000 - $135,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.