Administrative Assistant

aspenpublishing; Burlington (MA); Hybrid; USD 53,000 - 75,900; Full time

Benefits offered by this job

Health and dental plans

Generous paid time off

401(k) with employer match

Job summary

aspenpublishing in Burlington, MA, is looking for an Administrative Assistant to support the Publisher and Editorial team. This role will enhance your skills in a dynamic publishing environment with opportunities for hybrid work (3 days in office).

The ideal candidate will have a Bachelor’s degree, 1-3 years of admin experience, and be adept in Microsoft Office. Enjoy benefits such as health plans, generous PTO, and a 401(k) match.

Qualifications

• 1-3 years of work experience in an administrative role.
• Exceptional attention to detail.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Provide administrative support to the Publisher, Editorial Director, and Director of Production.
• Manage and maintain schedules including scheduling travel.
• Prepare reports and presentations as needed.

Skills

Advanced Microsoft Office experience

Strong organizational and time management skills

Excellent communication skills

Customer service skills

Ability to analyze issues

Education

Bachelor's degree in business administration or related field

Job description

Aspen Publishing is seeking an Administrative Assistant to be a part of an exciting growing company. This position will work in our Burlington, MA, office with an optional hybrid schedule (3 days in office/2 days remote). The ideal candidate is interested in a career in higher education publishing and will develop a comprehensive knowledge of the Editorial Group’s activities.

Title

Administrative Assistant

Reports To

Vice President, Publisher

Department

Editorial

FLSA Status

Non-Exempt

Location

Burlington, MA

Salary Range

$53,000 MIN / $63,900 MID / $75,900 MAX

Position Summary

Responsible for providing administrative support to the Publisher, Editorial Director, and Director of Production and Manufacturing.

Essential Duties and Responsibilities

• Manage and maintain schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
• Triage Publisher correspondence, including email, and snail mail
• Prepare reports (including Travel and Expense Reports); collect, collate, and analyze information; prepare presentations
• Record meeting discussions and provide minutes
• Coordinate weekly and monthly staff meetings
• Populate CRM and Title Management Systems with critical data
• Generate market share and market opportunity reports as needed
• Coordinate all invoice tracking, prepare check requests, and follow up as needed
• Coordinate all activities related to scheduling New Product Proposal (NPP) meetings, including attending meetings and posting approved NPPs
• Request and distribute reports for approved revision titles and maintain RTF files for editorial
• Circulate weekly publication plan and changes memo; regularly update the product master as required
• Send out announcements and emails to company and send author copies as books are published
• Work closely with managing editors and acquisitions editors to ensure accurate reporting of weekly status reports, work schedules and monthly reports
• Process accessibility requests as needed
• Perform other duties as assigned by supervisor

Qualifications

• Bachelor's degree in business administration, communications, management, or a related field
• 1-3 years of work experience in an administrative role
• Advanced Microsoft Office experience
• Exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Self-starter and driven
• Excellent communication (both written and oral) skills and interpersonal skills
• Excellent customer service
• Strong time management skills
• Ability to analyze issues and provide solutions
• Managing multiple projects simultaneously
• Liaising between internal and external groups
• Executing plans on time and with quality
• Troubleshooting and problem solving
• Prioritization, multitasking, and organizational skills
• Ability to work quickly and accurately in a fast paced, changing environment
• Ability to meet deadlines in a consistent and accurate manner
• Demonstrated ability in working independently and as part of a team

Physical Requirements

• Normal Office Environment
• Ability to sit for extended periods of time
• Ability to work on computer for extended periods of time
• Ability to listen and speak carefully while interacting with others
• Ability to lift up to 10 pounds occasionally

Benefits

In addition to competitive compensation, we offer a wide array of benefits including health and dental plans, generous paid time off and holidays, a 401(k) with employer match, and voluntary programs to cover all life’s eventualities such as accident and critical illness insurance.

EEO Statement

EOE disability/veteran.