Administrative Assistant

Liberty POST; Buffalo, Northern (NY, KY); Hybrid; USD 22,000 - 23,000; Part time

Job summary

Liberty POST Buffalo is seeking an Administrative Assistant to provide clerical and office support in their North Tonawanda office on a part-time basis. The role focuses on assisting families to access services for children birth to 12, handling scheduling, document management, and communications with clients and agencies.

You will work with the POST team, support the regional director and clinical staff, ensure timely paperwork and data entry into ProviderSoft or Microsoft 365, and uphold

Qualifications

• High School Diploma required.
• Strong communication and organizational skills.
• Ability to handle confidential information and prioritize tasks.

Responsibilities

• Provide clerical and administrative support to the POST team.
• Schedule appointments and coordinate with clients, families, and agencies.
• Prepare, process, and maintain client documents with accuracy and confidentiality.
• Ensure data entry into ProviderSoft and/or Microsoft 365 is accurate and timely.

Skills

Communication

Data entry

Organization

Education

High School Diploma

Tools

ProviderSoft

Microsoft 365

Job description

Liberty POST Buffalo is looking for an Administrative Assistant to work in their North Tonawanda office in a part-time capacity.

Liberty POST has offered its clients a range of high-quality and individualized services since 1994. Backed by Liberty Resources Inc. and part of a large social services circle, originally POST was a speech-language practice in Syracuse NY and has grown to provide a range of services throughout New York State and Indiana. We employ over 500 professionals in a variety of settings and offer a collaborative team approach to provide evaluation, direct therapy, and family education through child-directed play. We are focused on the importance of a child’s natural learning environment, a family’s unique strengths and needs and the diverse population we serve.

Summary of Position:

The Administrative Assistant is responsible for providing administrative support to the Buffalo POST Program in a variety of functions, in a professional, exciting, caring, and rewarding work environment. The Administrative Assistant will provide clerical, administrative, and general office related duties in support of Liberty POST. The administrative assistant position plays a pivotal role in supporting families to access quality services for children, primarily birth to 12 years of age.

Essential Job Functions:

• Function: Perform as an essential part of the POST Team, providing administrative support to the POST Regional Director, supervisors, clinical staff, and other administrative assistants.
• Communication and Coordination: Effectively communicates with clients, families, and agencies, while scheduling appointments and following up on necessary paperwork for services.
• Document Management: Prepares, processes, and maintains client documentation, including correspondence, consent forms, and reports, ensuring confidentiality and accuracy in data entry (utilizing programs such as ProviderSoft and/or Microsoft 365).
• Quality Control and Compliance: Takes responsibility for the quality of work, adheres to corporate and regional policies, and meets deadlines, all while collaborating in a team-driven environment.

Minimum Requirements:

• High School Diploma (or equivalent)

Job Type:

Part-time

Pay Rate:

$16.00 - $17.00 per hour

Liberty POST is an equal opportunity employer. Liberty Resources offers equal employment opportunities to all persons without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, in accordance with applicable federal, state and local EEO laws.