Administrative Assistant

Addison Group; Bridgeville (Allegheny County); On-site; USD 57,859,000 - 61,992,000; Full time

Benefits offered by this job

Medical, dental, vision, and 401(k)

Job summary

Addison Group is seeking an Administrative Assistant II in Bridgeville, PA to support leadership and multiple programs across healthcare services. The role emphasizes organization, accuracy, and the ability to juggle priorities while staying detail-oriented.

Ideal candidates have 2–5 years of admin experience, strong MS Office skills, and a typing speed of 50+ WPM. Direct-hire, full-time with competitive benefits is offered.

Qualifications

• Requires 2–5 years of administrative/clerical experience.
• High school diploma or equivalent required; associate degree preferred.
• Proficiency in computer applications and strong numerical/detail orientation must.
• Typing speed 50+ WPM and accurate data entry are essential.

Responsibilities

• Handle referrals for day and residential programs from intake through processing.
• Enter, update, and maintain information across multiple electronic systems.
• Prepare reports and maintain confidential, accurate records.
• Manage calendars, schedule meetings, and coordinate events.
• Arrange logistics for trainings and conferences.
• Order and track supplies, equipment, and furnishings for programs.
• Process purchasing requests and support basic accounting tasks.
• Serve as a helpful point of contact for staff, families, and partners.
• Occasionally drive a company vehicle for work-related errands.

Skills

Numerical skills

Detail oriented

Independent prioritization

Proactive work style

Typing 50+ WPM

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Job description

Job Title: Administrative Assistant II

Industry: Healthcare / Human Services

Location: Bridgeville, PA

Assignment Type: Direct hire, full-time

Salary: $21.00 / Per Hour (Approx. $43,680.00 / Annually)

Work Schedule: 8:00 AM to 5:00 PM, 40 hours per week. Overtime is uncommon and requires manager pre-approval.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About the Company:

A large, well-established organization that supports individuals and families through a range of human services programs. The team is collaborative, mission-focused, and committed to high standards.

Job Description:

We're hiring an Administrative Assistant II to keep a busy set of regional programs running smoothly. You'll be the go-to person for administrative and clerical support serving leadership, adult day programming, and residential services. This is a great fit for someone who loves staying organized, takes pride in accuracy, and can juggle competing priorities without losing sight of the details.

Key Responsibilities:

• Handle incoming referrals for day and residential programs, from intake through processing
• Enter, update, and maintain information across several electronic systems
• Prepare reports and keep records accurate, current, and confidential
• Manage calendars, schedule meetings, and coordinate events
• Arrange logistics for trainings and conferences
• Order and track supplies, equipment, and furnishings so programs have what they need
• Process purchasing requests and support basic accounting tasks
• Serve as a friendly, responsive point of contact for staff, families, and community partners
• Occasionally drive a company vehicle for work-related errands

Qualifications:

• 2 to 5 years of administrative, clerical, or office support experience
• High school diploma or equivalent
• Strong skills with numbers and a sharp eye for detail
• Proficiency in Microsoft Office and typing speed of 50+ WPM
• Ability to prioritize independently and think critically
• Proactive, self-directed work style with a willingness to go the extra mile
• Preferred: associate degree in business, office, healthcare, or human services administration
• Preferred: experience with purchasing, basic accounting, records management, or scheduling
• Preferred: background in human services, healthcare, disability services, or education

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

#Admin5