Rental Billing Coordinator

REIC Rentals LLC; New Iberia (LA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health, Vision, and Dental benefits

Company-paid life insurance

Generous PTO and company holidays

401(k) with company matching

Job summary

REIC Rentals is seeking a detail-driven Rental Billing Coordinator to support our fast-growing equipment rental business in New Iberia, LA. You will help manage rental contracts, billing processes, and customer interactions while coordinating with sales and operations teams.

In this role, you’ll combine administration, customer service, and financial accuracy to ensure invoices and records are accurate and filed properly. If you enjoy numbers and teamwork, apply today.

Qualifications

• Organized and proactive with numbers and people
• Experience with administrative support in billing or contracts is a plus
• Strong attention to detail and ability to prioritise in a fast-paced environment
• Comfortable working with cross-functional teams (sales, operations, finance)

Responsibilities

• Coordinate rental contract billing activities with sales and accounts payable teams
• Enter invoice data into customer accounting systems and maintain accurate records
• Record, verify, and post customer payments
• Reconcile accounts receivable ledgers and resolve billing discrepancies
• Generate reports for sales targets and operational metrics
• Support audits and process improvements
• Provide administrative support to local sales team

Skills

customer service

communication skills

attention to detail

multi-tasking

time management

independently and collaboratively

professional demeanor

Education

High School Diploma or GED

Post-secondary education or degree preferred

Tools

Microsoft Office (Excel, Word, Outlook)

ERP / accounting systems (RentalMan preferred)

Job description

Description

REIC Rentals | Join a Growing Equipment Rental Leader

REIC Rentals is looking for a detail-driven Rental Billing Coordinator who thrives in a fast-paced environment and enjoys supporting a dynamic team. In this role, you'll play a key part in ensuring our rental contracts, billing processes, and customer interactions run smoothly while supporting both sales and operations teams.

If you enjoy working with numbers, solving problems, supporting customers, and keeping things organized, we'd love to meet you.

What You'll Do

As an Rental Billing Coordinator, you will provide critical operational and administrative support that helps our business run efficiently while delivering outstanding service to our customers.

If you're looking for a role where you can combine administration, customer service, and financial accuracy in a fast-growing business, we encourage you to apply today.

Billing & Contract Management

• Coordinate rental contract billing activities accurately and efficiently.
• Work closely with the sales team to resolve billing needs or contract questions.
• Collaborate with customer accounts payable teams to ensure invoices are distributed properly.
• Enter invoice data into customer accounting systems when required.

Documentation & Data Management

• Maintain accurate records for rental contracts, service records, and billing documents.
• Ensure proper internal controls and documentation processes are followed.
• Perform detailed data entry and document processing within internal systems.

Accounts Receivable & Payment Processing

• Record, verify, and post customer payments in accordance with company accounting policies.
• Maintain and reconcile accounts receivable ledgers to ensure timely payment collection.
• Research and resolve billing discrepancies or customer inquiries.

Systems & Reporting

• Use RentalMan ERP and other systems to manage rental contracts and invoices.
• Generate reports for sales commissions, targets, and operational metrics when needed.
• Support the finance team with records preparation for audits.

Team & Customer Support

• Work collaboratively with sales, operations, finance, and corporate contracts teams.
• Handle customer calls or inquiries related to rental contracts and billing when needed.
• Provide administrative support to the local sales team.
• Assist with special projects and process improvements.

Requirements

What We're Looking For

We're seeking someone who is organized, proactive, and comfortable working with both numbers and people.

Key Skills

• Strong customer service and communication skills
• Excellent attention to detail
• Ability to multi-task and prioritize in a fast-paced environment
• Strong time management and follow-through
• Comfortable working independently and collaboratively
• Professional demeanor with a positive attitude

Technical Skills

• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to learn new systems quickly
• Experience with ERP or accounting systems (RentalMan preferred)

Education & Experience

• High School Diploma or GED required
• Post-secondary education, technical certification, or degree preferred
• 5+ years administrative experience, ideally in:
  • equipment rental
  • construction services
  • customer service organizations
• Equivalent experience (7+ years) may substitute for formal education.

About REIC Rentals

REIC Rentals is a nationally recognized equipment rental company with 55+ locations across North America. We deliver reliable equipment and elite service while creating real career growth opportunities for skilled professionals. At REIC Rentals, we're more than an equipment rental company - we're a team that supports construction, industry, and infrastructure projects that keep communities moving. When you join REIC Rentals, you'll find we offer a highly competitive benefits and compensation package, including:

• Health, Vision, and Dental benefits for full-time employees and eligible family members
• Company-paid life insurance and voluntary coverage options for life, accident, hospital indemnity, and critical illness
• Generous paid time off (PTO) and company-paid holidays
• 401(k) with company matching after 90 days of full-time employment

Join Our Team to find:

• A supportive, team-oriented environment
• Opportunities to grow with a growing company
• Exposure to the construction and equipment rental industry
• A role where your organization and attention to detail directly impacts business success

Background & Drug Screen Disclaimer: REIC and all affiliates operate as drug-free environments, which includes marijuana. A pre-employment drug screening that tests for THC and other drugs, as well as a full background check, is required of all newly hired employees.

Veterans and skilled trades professionals are encouraged to apply.

REIC Rentals is an Equal Opportunity Employer.

REIC does not accept unsolicited resumes or candidate submissions from staffing agencies, search firms, or third-party recruiters without a signed agreement.