Administrative Assistant

Long Hagan Huff-Harris; Boston (MA); On-site; USD 100,000 - 125,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to be the cornerstone of their department. This role is essential in providing exceptional service to clients, managing communications, and ensuring smooth operations within the firm. The ideal candidate will thrive in a fast-paced environment, showcasing strong organizational skills and attention to detail. Join a growing firm that values excellence and offers a supportive atmosphere where your contributions will make a significant impact. If you are self-motivated, friendly, and eager to learn, this opportunity is perfect for you.

Qualifications

• Strong communication and interpersonal skills are essential.
• Ability to handle shifting priorities with accuracy.
• Comfortable with technology and quick to learn new tools.

Responsibilities

• Answer and route incoming calls.
• Manage firm calendars and scheduling.
• Organize and manage email inboxes.

Skills

Customer Service Skills

Attention to Detail

Organizational Skills

Communication Skills

Computer Skills

Job description

Long Hagan Huff-Harris provided pay range

This range is provided by Long Hagan Huff-Harris. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$21.00/hr - $24.00/hr

Position Overview

The Administrative Assistant is a vital position at Long Hagan Huff-Harris that acts as the primary point of contact for clients and a cornerstone of the department. Strong communication and interpersonal skills are essential. The ideal candidate should have superior attention to detail, excellent written and oral communication skills, multitasking abilities, and the capacity to see tasks through to completion in a fast-paced environment.

We are hiring for

Estate Planning and Business Law Administrative Assistants.

About the Firm

Long Hagan Huff-Harris is a growing Family Law, Trusts and Estates, and Business Law Firm located in Massachusetts, with offices in Boston and Duxbury. We value our people and seek individuals passionate about excellence and detail-oriented service to clients.

Responsibilities

1. Answer and route incoming calls.
2. Make outgoing calls to clients, vendors, and other parties.
3. Process incoming and outgoing mail.
4. Perform client intake calls and transcribe correspondence.
5. Manage firm calendars and scheduling.
6. Organize and manage email inboxes.
7. Assist with drafting correspondence and sending letters.
8. Manage and organize physical and electronic documents.
9. Scan and upload documents to client portals or Google Drive.
10. Assist with other duties as needed.

We offer

Requirements

• Excellent Customer Service Skills: Friendly demeanor, prompt responses, and professionalism are essential.
• Superior Attention to Detail: Ability to handle shifting priorities with accuracy.
• Organized and Systematic: Strong organizational skills and follow-through are critical.
• Communicative and Collaborative: Teamwork, trust, and interpersonal skills are vital.
• Self-Motivated and Self-Assured: Ability to work independently and proactively solve problems.
• Strong Computer and Technology Skills: Comfortable with technology and quick to learn new tools.
• Ability to Manage Up: Effectively coordinate with supervisors to meet deadlines and streamline processes.
• Compassionate and Caring: Empathy and listening skills are important in serving clients.

This Job Is Ideal for Someone Who Is

• Dependable
• Sociable
• Adaptable
• Meticulous
• Ambitious

Long Hagan Huff-Harris is an Equal Opportunity Employer that values diversity. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Law Practice

Referrals can increase your chances of interviewing at Long Hagan Huff-Harris by 2x.