Bilingual Administrative Assistant

The Custom Group of Companies; Boston (MA); Hybrid; USD 100,000 - 125,000; Full time

Job summary

An established industry player is looking for a Bilingual Administrative Assistant to join their dynamic team in Boston. This temp-to-hire position offers a chance to engage in various administrative tasks, from organizing events to supporting executive board members. With a flexible work schedule that includes one remote day, you will play a crucial role in ensuring smooth operations within the office. The ideal candidate will be detail-oriented, possess strong communication skills, and be bilingual in Spanish and English. If you thrive in a collaborative environment and are ready to make an impact, this opportunity is perfect for you.

Qualifications

• Minimum 3 years of relevant experience in administrative roles.
• Ability to multitask, prioritize, and meet deadlines effectively.

Responsibilities

• Support administrative operations and organize union events.
• Assist members with worksite issues and provide clerical support.

Skills

Bilingual in Spanish and English

Strong communication skills

Multitasking and prioritization

Detail-oriented

Proficient with office equipment

Tools

Union technology tools

Job description

Recruiter, The Custom Group Of Companies

Our client, the largest union in the United States, is seeking a Bilingual Administrative Assistant to join their Boston office.

This is a temp-to-hire position with a work schedule of Monday – Friday, including one remote day. Work hours are from 9am to 5pm, with occasional weeknight and weekend work. The pay rate is $26.00 per hour. Bilingual Spanish is required.

Responsibilities:

• Support administrative operations in the Boston office.
• Organize union events, including logistics, food, materials, and attendance reporting.
• Set up and break down equipment for meetings.
• Greet visitors, answer phones, and route calls.
• Assist members with worksite issues and connect them to the Grievance Center.
• Handle vendor check requests and process paperwork and expenses for members and executives.
• Support Executive Board members with travel, reimbursements, and arbitration scheduling.
• Assist members with dues questions and building operations.
• Maintain IT equipment and organize office space and supplies.
• Manage conference room reservations and office moves.
• Provide clerical support, including filing, copying, data entry, and mailings.
• Support administrative tasks using union technology tools.
• Perform other duties as required.

Qualifications:

• Minimum 3 years of relevant experience.
• Ability to multitask, prioritize, and meet deadlines.
• Well-organized and detail-oriented.
• Professional demeanor with tact and cultural sensitivity.
• Proficient with computers, databases, phones, and office equipment.
• Strong communication skills (written and verbal).
• Flexibility to work long or irregular hours, including weekends and evenings.
• Bilingual in Spanish and English is required.

Additional Information:

• Seniority level: Mid-Senior level
• Employment type: Temporary
• Job function: Administrative
• Industry: Staffing and Recruiting