Administrative Assistant

Ruth & Norman Rales Jewish Family Services; Boca Raton (FL); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

The Ruth and Norman Rales Jewish Family Services in Boca Raton is seeking an Administrative Assistant to provide front desk, clerical, and operational support, ensuring clients, visitors, and staff receive timely, professional, and accurate assistance.

This role maintains accurate records and supports database maintenance by entering, updating, organizing, and verifying information as needed under the supervision of the Director of Health Services.

Qualifications

• Associate or Bachelor’s degree preferred.
• Minimum of 2 years in a similar role.
• Excellent professional phone skills and customer service.
• Proficient in Microsoft Office, Outlook, Word, Excel, DocuSign, and EHR systems.
• Strong written and verbal communication and confidentiality.

Responsibilities

• Provide front desk, clerical, and operational support.
• Enter, update, organize, and verify information; data entry tasks.
• Support database maintenance under the Director of Health Services.
• Maintain accurate records and ensure timely, professional assistance to clients.

Skills

Phone skills

Customer service

Organizational skills

Multitasking

Problem solving

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

DocuSign

Electronic health records

Job description

Administrative Assistant

Ruth and Norman Rales Jewish Family Services

Boca Raton, FL 33428

Full-time

Información del empleo

Overview

The Ruth and Norman Rales Jewish Family Services is actively seeking an Administrative Assistant who provides front desk, clerical, and operational support to ensure clients, callers, visitors, and staff receive timely, professional, and accurate assistance. This position is also responsible for maintaining accurate records and supporting database maintenance by entering, updating, organizing, and verifying information as needed under the supervision of the Director of Health Services.

Education and Experience

• Associate/Bachelor’s degree preferred
• A minimum of 2 years of proven experience in a similar role
• Excellent professional phone skills
• Excellent customer service skills
• Proficient in Microsoft Office, Outlook, Word, Excel, DocuSign, and electronic health record systems
• Ability to evaluate all work prior to data entry
• Effective written and verbal communication skills
• Excellent organizational skills with the ability to prioritize important projects and activities
• Strong multitasking skills and goal-oriented approach
• Ability to identify and resolve problems related to the position
• Ability to communicate immediately and effectively with appropriate departmental staff when issues arise
• Ability to resolve problems with strict confidentiality
• Ability to perform other duties on an as-needed basis

Ruth & Norman Rales Jewish Family Services is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person