Administrative Assistant

The Segal Group, Inc; Bloomfield Hills (MI); On-site; USD 54,000 - 65,000; Full time

Job summary

The Segal Group, Inc is seeking an Administrative Assistant to join a fast-paced team and provide essential client project and administrative support. You will contribute to preparing reports, editing documents, and coordinating meetings, travel, and office operations.

Ideal candidates have 2-5 years of administrative experience, strong MS Office skills, and excellent written and verbal communication. The role offers a comprehensive rewards program and a supportive work environment within

Qualifications

• 2-5 years of administrative support experience in a service-oriented environment.
• High school diploma or equivalent; undergraduate degree preferred.
• Proficient in Microsoft Office; strong grammar and English language skills.
• Excellent interpersonal and written/verbal communication; able to multitask.

Responsibilities

• Proofing/Editing: incorporate editing changes to reports, correspondence and other documents in Word, PowerPoint and/or Excel formats; correct grammar, numbers and formatting.
• Preparing Reports and Other Correspondence: draft standard reports, cover notes, memos and other non-confidential correspondence; distribute information as directed.
• Coordinating Meetings/Travel: schedule meetings; assist with travel arrangements and meeting prep; coordinate with vendors and outside parties.
• Managing Files: create, update and maintain electronic files and databases.
• Managing Own Work Assignments: plan and implement work assignments; ensure timely, high-quality output; collaborate with others as needed.
• Handling Miscellaneous Tasks: prepare expense reports; coordinate schedules; provide other support services.
• Financial reconciliations: prepare reconciliations, review discrepancies, maintain documentation.
• Documenting Workstation Processes: maintain up-to-date descriptive manual of own work processes.
• Developing Peer Staff Members: may provide coaching/mentoring to newer administrative staff.
• Office services support: liaison for facilities, manage office calls and inquiries.

Skills

Organizational skills

Communication skills

Multitasking

Education

High school diploma

Undergraduate degree preferred

Tools

Microsoft Office

Job description

Job Description - Administrative Assistant (MID0000005R)

Job Description

Administrative Assistant - ( MID0000005R )

Description

The Administrative Assistant will join a team-oriented and energetic group of colleagues responsible for providing excellent client project and administrative support. The incumbent will have opportunities to learn about Segal’s business systems and markets.

Responsibilities include but may not be limited to:

Proofing/Editing: incorporating editing and proofing changes to reports, correspondence and other documents in Word, PowerPoint and/or Excel formats; making grammatical, numerical and formatting corrections to documents as needed; etc.

Preparing Reports and Other Correspondence: preparing standard reports, drafting cover notes, memos and other non-confidential correspondence as requested; producing and distributing information and correspondence to unit/department members, vendors, clients and prospects as directed; etc.

Coordinating Meetings/Travel: scheduling internal/external meetings; providing logistical assistance with making travel arrangements and meeting preparations to include coordinating with vendors, suppliers and other outside parties as needed; etc.

Managing Files: creating, updating and maintaining electronic files and databases for internal and external application.

Managing Own Work Assignments: either directly or under the manager, planning and implementing work assignments; taking accountability for ensuring that own work is accomplished in a timely, high quality and efficient manner; questioning for understanding of work assignments and bringing problems to the attention of others as needed. (Depending on size, complexity and deadline pressure, the job incumbent may work individually or with other administrative assistants within or across units/departments to complete work products and assignments.).

Handling Miscellaneous Tasks: preparing expense reports; coordinating schedules of unit/department members; providing other support services as requested.

• Financial reconciliations: responsible for preparing financial reconciliations, reviewing discrepancies, and maintaining organized documentation.

Documenting Workstation Processes: responsible for maintaining up-to-date descriptive manual of own work processes to ensure smooth operations during job incumbent absences or departure.

Developing Peer Staff Members: May be involved in providing technical coaching and/or mentoring to newer administrative staff members and, peer reviewing other administrative assistants work as requested.

• Office services support: serve as liaison for building facilities matters, including reporting office suite issues, coordinating follow-up through resolution, communicating building updates that may impact in-office work, and maintaining office supply inventory. Manage incoming calls to the local office, triage inquiries, and route callers to the appropriate contact or resource.

Qualifications

Experience, Education and Skills Requirements:

Work Experience: 2-5 years of administrative support experience, preferably within a service-oriented environment. Demonstrated ability to handle multiple tasks and meet multiple deadlines within agreed upon timeframes and mandated quality standards.

Educational Background: high school diploma or equivalent; undergraduate degree preferred.

Special Skills or Credentials: working proficiency with all Microsoft Office programs (e.g., Word, Outlook, Excel, PowerPoint) is required with a willingness to learn new software and technology. Ability to use and navigate the Internet for research purposes. Working facility with the English language and grammar, data, and numerical charts and graphs. Effective interpersonal and communication (oral/written) skills.

• Must be highly organized and able to perform effectively in a fast-paced environment with frequent deadlines and priorities.
• Ability to quickly learn new workflows, follow established procedures, take initiative in completing tasks, and adapt as processes evolve.

About Segal and its Total Rewards Program:

Segal is a privately owned, leading North American employee benefit, human resources and investment management consulting firm with over 80 years of history providing trusted advice that improves lives. Clients include public and private corporations, multiemployer trust funds, public sector entities, higher education institutions, institutional advisors, among many others.

Segal’s total rewards are part of what makes Segal a special place to work. The current salary range for this position is $54,000 to $65,000 plus opportunity for a discretionary performance bonus based on company profitability and employee performance. In addition, Segal offers a comprehensive suite of benefits to include a non-contributory defined benefit pension plan, matching and discretionary contributions to a 401(k) profit sharing plan, medical and prescription benefits including contributions to a health savings account for eligible employees, dental benefits, life insurance, disability insurance, an Employee Assistance Program, wellness benefit reimbursements and rewards, and professional credential and tuition reimbursement. Segal also provides comprehensive paid time off including holidays, vacation days, sick leave, paid family leave and sabbaticals.