Executive Assistant

Talentify; Phoenix (AZ); On-site; USD 70,000 - 100,000; Full time

Job summary

Spectrum is seeking an experienced Executive Assistant to support VP-level executives in Phoenix, Arizona. The role involves managing calendars, travel planning, correspondence, and complex scheduling while coordinating with internal and external contacts.

The EA will prepare presentations, handle confidential information, and assist with event planning and multi-document production using MS Office. Strong communication and independent work are essential for success.

Qualifications

• Experience providing high-level administrative support to executives.
• Bachelor's degree in business or equivalent experience required.
• Solid computer skills and proficient in MS Office applications.

Responsibilities

• Manages executive day-to-day activities including schedule, travel arrangements, and correspondence.
• Represents the company at high-level meetings and events with stakeholders.
• Prepares presentations, speeches, and confidential documents as needed.
• Organizes complex documents and coordinates communications for executives.
• Schedules and coordinates travel and related itineraries; prepares event coordination for meetings.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

MS Office proficiency

Communication

Multitasking

Independence

Education

Bachelor's degree in business or equivalent experience

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.

This position is responsible for supporting VP’s and above by managing all aspects of their day-to-day activities including schedule, travel arrangements, correspondence, messages and communication with internal and external contacts. Represent the company at the highest level during frequent contacts with leaders of the business organizations and employees. Completes numerous special projects at request.

Actively and consistently support all efforts to simplify and enhance the customer experience.

Manages supporting executives' correspondence, including e-mails, phone calls, letters and visitors; answer routine and some complex inquiries and obtain and furnish information on behalf of supporting executives; prioritizes supporting executives' incoming communications to ensure they are aware of key issues.

Prepares supporting executives for travel, public events and speaking engagements by compiling relevant information and contributing content to composition of presentations, speeches or other correspondence.

Organizes and prepares complex documents requiring the integration of multiple office technology and software applications.

Acts as the supporting executives’ resource for word processing, PowerPoint and spreadsheet application.

Prepares and maintains confidential information and data.

Schedules and maintains calendar of appointments, meetings, travel itineraries and coordinate related arrangements.

Performs comprehensive event planning and coordination function, including determining attendees, flow of information to attendees, equipment, staffing, catering, location, etc.

May oversee some administrative functions for the office.

Performs other duties as requested by supervisor.

Required Skills/Abilities and Knowledge

• Ability to read, write, speak and understand English
• Ability to handle multiple projects and tasks
• Ability to maintain confidentiality of information
• Ability to prioritize and organize effectively
• Ability to communicate orally and in writing in a clear and straightforward manner
• Ability to show judgment and initiative and to accomplish job duties
• Ability to use personal computer and software applications (i.e. MS Word, Excel, PowerPoint, Outlook, etc.)
• Ability to work independently

Required Education

Bachelor's degree in business or equivalent experience

Required Related Work Experience and Number of Years

• Executive Administration experience - 3+

PREFERRED QUALIFICATIONS

Preferred Skills/Abilities and Knowledge

• Knowledge of cable television products and services
• Knowledge of organization policies and practices
• Solid expertise in the use of Microsoft Office applications including Word, Excel and Powerpoint

WORKING CONDITIONS

• Office environment
• Ability to work seated for prolonged periods of time

Here, our employees don’t just have jobs, they're building careers. That’s why we offer a comprehensive pay and benefits package that rewards employees for their contributions to our success, supporting all aspects of their well-being at every stage of life.

A qualified applicant’s criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances.

Get to Know Us

Charter Communications provides superior communication and entertainment products for residential and business customers through the Spectrum brand. Our offerings include Spectrum Internet®, TV, Mobile and Voice. Beyond our connectivity solutions, we also provide local news, programming and regional sports via Spectrum Networks and multiscreen advertising solutions via Spectrum Reach. When you join our team, you’ll be keeping our customers connected to what matters most in 41 states across the U.S. Watch this video to learn more.

Grow Your Career Here

We’re committed to growing a workforce that reflects the customers and communities we serve – providing opportunities for employment and advancement to all team members. Spectrum is an Equal Opportunity Employer, including job seekers with disabilities and veterans. Learn about Life at Spectrum.