Administrative Assistant

JOH; Billerica (MA); On-site; USD 35,000 - 52,000; Full time

Job summary

JOH is seeking a detail-focused data entry specialist to support our department in Billerica, MA. This role emphasizes accurate preparation of customer deal sheets, item forms, price changes, and regular communications with customers, manufacturers and office staff.

The ideal candidate will have a high school diploma or equivalent, 1–2 years of related experience, strong MS Office skills (Excel in particular) and an ability to manage multiple tasks with minimal supervision while maintaining

Qualifications

• High school diploma required
• College Degree preferred
• One to two years of related experience including experience working on client proprietary systems
• Brokerage experience a plus

Responsibilities

• Assist department members in meeting goals, objectives and policies
• Prepare customer deal sheets and new item forms using clients' systems
• Prepare price change sheets
• Correspond with customers, manufacturers and office staff
• Act as liaison among departments, customers and peers
• Prepare reports or presentations as scheduled or requested
• Maintain promotional calendars and update regularly
• Track distribution and pricing by customer
• Participate in JOH sales meetings and client training
• Maintain confidentiality and adhere to JOH policies

Skills

Reading comprehension

Written communication

Interpersonal communication

Multitasking

Detail oriented

Education

High school diploma

College degree

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Client systems

Job description

As an employee of JOH, this position is responsible for assisting the department members meet the goals, objectives and policies that the client may establish in accordance with JOH's policies and procedures. This person should develop positive working relationships, convey a willingness to help the client, customer and JOH associates, while always projecting a professional image.

Responsibilities:

• This position is focused on data entry performing the following:
• Accurate preparation of customer deal sheets and new item forms using clients' systems (as required)
• Accurate preparation of price change sheets
• Correspond /communicate with customers, manufacturers and office staff
• Act as a resource / liaison among departments, customers and peers
• Preparation of reports or presentations as scheduled or requested
• Will be trained in some administrative duties
• Maintain promotional calendars & update regularly with changes
• Track & provide information on distribution & pricing by customer
• Participate in functions and events as directed by JOH and their clients/customers which may include off-site client proprietary system training and JOH sales meetings
• Solve problems
• Ability to meet attendance standard
• All other related duties as assigned

SKILLS / KNOWLEDGE / ABILITIES REQUIRED

Language Skills

• Ability to read and comprehend detailed instructions, short correspondence and memos
• Strong ability to write in a cohesive, comprehensive manner

Mathematical Skills

• Must have knowledge of basic mathematical concepts
• Ability to compute rate, ratio and percent
• Ability to use calculator to perform simple functions

Reasoning Ability

• Able to handle multiple tasks
• Detail oriented
• Self-motivated
• High degree of accuracy
• An ability to set priorities, manage personal workload and resolve questions and problems with limited supervision
• Good interpersonal / communications skills and the ability to exchange information clearly and concisely
• Adhere to company policies and procedures
• Maintain confidentiality as appropriate

Technical Skills

• Proficiency with Microsoft Office including Word, PowerPoint, and Outlook with emphasis on EXCEL and familiarity with client systems.

PERFORMANCE and/or EDUCATION PREREQUISITES

High school diploma required, College Degree preferred. One to two years of related experience including experience working on client proprietary systems. Brokerage experience a plus.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel objects, tools or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand, walk and climb or balance. Specific vision abilities required by this job include close vision.