Administrative Assistant

Smith Gardens, Inc.; Bellingham (WA); On-site; USD 30,307 - 33,062; Full time

Benefits offered by this job

Immediate PTO accrual

Medical, Dental and Vision benefits

Matching 401(k)

Company-Paid LTD after one year

Job summary

A private nursery company in Bellingham seeks an Administrative Assistant. Responsibilities include managing front desk operations, administrative support to HR and Sales, and handling office tasks. Candidates should have 1-3 years administrative experience, excellent communication skills, and a strong commitment to confidentiality. The position offers $22-24 per hour, immediate PTO accrual, and a competitive benefits package after 30 days. Join a growing team that values career development.

Qualifications

• 1-3 years of administrative experience required.
• Position requires a valid driver’s license and personal vehicle.
• Must be able to handle office supply orders efficiently.

Responsibilities

• Perform front desk and telephone admin duties.
• Manage filing and support HR and Sales teams.
• Coordinate travel and accommodations for recruiting.

Skills

Organizational skills

Communication skills

Customer service attitude

Self-motivation

Integrity and confidentiality

Education

HS Diploma and 2-year Associate Degree preferred

Job description

Smith Gardens is a wholesale nursery company that is headquartered in Bellingham, Washington, and has been family owned for over 100 years with facilities in three states.

Performs in front desk and telephone admin duties, as well as provides general office, special projects, and support to the HR, Sales and Executive teams. The Administrative Assistant is a part of the HR team, managing filing, company events and other tasks as required. This position must maintain employee and company confidentiality at all times.

ESSENTIAL FUNCTIONS

• Greets visitors and determine the nature of their business, notifies the appropriate staff member and routes the visitor to the desired office location.
• Relays incoming telephone calls to appropriate employees, transfer messages and provide information to callers.
• Retrieves mail daily, sorts and distributes it into mail slots.
• Assists with outgoing packages and mail as required.
• Accepts express mail and parcels delivered at the front desk.
• Clerical duties including, but not limited to; employee file creation and file room maintenance, phone directory updates, organization chart updates etc.
• Handles all office and kitchen supply orders and restock breakroom daily.
• Oversee and maintain front lobby for a professional and orderly appearance.
• Support Home Office departments as needed for special clerical and administrative projects.
• Assures the proper appearance of the conference rooms.
• Sanitation of office surfaces as needed.
• Participate in the creation of events and activities corporate wide, including catering and office lunch ordering.
• Assist with office decorating for the holidays.
• Responds to employment verifications in a timely manner.
• Update home office communication screen as needed (Marketing Manager Assists).
• Coordinate and submit expense reports for Executive Team and corporate credit card.
• Book travel and accommodations as required for recruiting candidates.
• Occasional off-site errands as needed.

COMPETENCIES

• Strong organizational skills with ability to perform successfully with daily deadlines.
• Self-motivated with the ability to prioritize and manage ever-changing priorities.
• High degree of integrity and confidentiality.
• Excellent written and verbal communication skills
• Communicates effectively with all levels in the organization
• Professional and friendly demeanor
• Positive customer service attitude

EDUCATION AND EXPERIENCE

• HS Diploma and 2 year Associate Degree preferred
• 1-3 years administrative experience
• Position requires a valid driver’s license, proof of state required insurance and personal vehicle for occasional business errands

PHYSICAL REQUIREMENTS

• Long hours sitting in front of a computer.
• Walking, reaching, lifting (20 pounds max)

PAY RANGE

$22- $24 per hour

• $17.00 to $18.50
• 21.50 to 23.50

BENEFITS STATEMENT

We offer a competitive salary and benefits package including immediate PTO accrual, Medical, Dental and Vision after 30 days, plus matching 401(k) and Company-Paid LTD after one year.

Smith Gardens is in the Top 10 Privately Owned Companies in Whatcom County. Our business is growing, so you can find career opportunities that match your goals and fuel your passion. Plus, we promote from within every chance we get!

Smith Gardens is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion,transfer, training, compensation, benefits, employee activities and general treatment during employment.

Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process. To make this request please email [e-mail]