Payroll Coordinator

Smith Gardens Inc.; Bellingham (WA); Presencial; USD 37.000 - 41.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical/Dental/Vision

401K with employer match

Paid holidays

Paid time off volunteering

Employee discount

Descripción de la vacante

Smith Gardens is seeking a Payroll Coordinator to join our Accounting Department in Bellingham, WA. This role supports the Payroll Specialist with multi-state and H-2A payroll tasks, tax reporting, and garnishments in a busy year-round office environment.

Ideal candidates have AA/Accounting training and 5 years of payroll experience, with strong Excel, Word, and accounting software skills. We offer competitive benefits and a path for growth.

Formación

• AA degree or certificate in Accounting or equivalent experience preferred.
• Minimum 5 years of payroll experience across multiple states.
• Proficiency with Excel, Word, Outlook and accounting software.
• Professional customer service attitude for internal and external customers.

Responsabilidades

• Process multi-state payroll in tandem with the Payroll Specialist.
• Process H2A employee payroll in tandem with the Payroll Specialist.
• Assist with annual H-2A wage reconciliation and tax reporting (W-2, etc.).
• Respond to garnishments, child support orders, and other withholdings.
• Coordinate with HRGs on payroll related issues.
• Prepare and remit payroll tax deposits/payments on schedule.
• Bi-weekly submission of 401K, HSA and garnishments.
• Maintain confidentiality of payroll data; support audits as needed.

Conocimientos

Payroll processing

Multi-state payroll

Attention to detail

Communication

Confidentiality

Educación

AA degree or certificate in Accounting

Herramientas

Excel

Word

Outlook

Payroll software

Descripción del empleo

Smith Gardens is a wholesale nursery company that is headquartered in Bellingham, Washington, and has been family owned for over 100 years with facilities in three states.

At Smith Gardens, our business is growing: Growing annuals and perennials, growing our relationships with partners, growing our love of gardening, and growing our team’s passion and expertise in horticulture—all for the benefit of the consumers who love to garden.

Whether we are out in the greenhouses or working in the office, our Smith Gardens team is dedicated to delivering the healthiest plants on the market for the biggest impact on our partners’ shelves and in our customers’ gardens.

One of our Core Values is People: “We value and respect all people. We are focused on developing teams and growing the potential of individuals.” We encourage personal growth and continued education so that each member of our Smith Gardens family succeeds. We take as much care cultivating the ecosystem of our offices as we do our gardens. Achieving the quality we strive for in our products and culture is truly a team effort, and every role is vital.

Nurturing growth, collaboration and community is in our nature. Put down roots at any of our five locations and unearth your full potential.

We have an exciting opportunity for a Payroll Coordinator tojoin our Accounting Department at our Home Office located in Bellingham WA. The Payroll Coordinator Supports the Payroll Specialist with all payroll related tasks.

ESSENTIAL FUNCTIONS

• Process multi-state payroll in tandem with the Payroll Specialist.
• Process H2A employee payroll in tandem with the Payroll Specialist.
• Assist with annual H-2A wage reconciliation and preparation of required tax reporting, including Forms W-2 and other forms as applicable.
• Respond to and process child support income withholding orders and other garnishments.
• Coordinate with HRGs on payroll related issues.
• Prepare, submit, and record payroll tax deposits and payments according to applicable federal and state deposit schedules and deadlines.
• Pay monthly state income taxes.
• Quarterly reconciliation of payroll GL accounts.
• Prepares quarterly/year-end tax returns and reports for review by Controller.
• Update tax rates in payroll system at year end.
• Respond to various audit requests as needed.
• Bi-weekly online submission of 401K Deferred Comp, H.S.A. and garnishments.
• Prepare and submit unclaimed property reports and remit unclaimed payroll funds according to applicable state requirements.
• Prepare and process termination checks.
• Set up employees with pay cards.
• Maintain the confidentiality and security of employee payroll, banking, tax, and other sensitive information.
• Help HRGs answer any payroll related questions.
• Due to the time-sensitive nature of payroll, reliable attendance during scheduled payroll processing and closing periods is essential, subject to legally protected leave and reasonable accommodations.
• Other tasks as needed.

This position is a year-round position with reduced hours from July through November.

COMPETENCIES

• Strong focus on accuracy and precision in work, preventing errors and ensuring quality.
• Ability to work well within teams, build relationships, and contribute positively to group dynamics.
• Willingness to take the lead, seek opportunities for improvement, and go beyond minimum requirements.
• Commitment to personal and professional growth, staying updated with industry trends and developments.
• Foster and promote a safety culture.
• Excellent communication skills, both verbal and written.
• Strong analytical skills.
• Ability to produce accurate and consistent, quality work.
• Self-motivated with the ability to prioritize results within a fast-paced working environment.

EDUCATION AND EXPERIENCE

• AA degree or Certificate in Accounting or equivalent business experience preferred.
• 5 years of Payroll experience
• Experience or strong aptitudes in computer applications like Excel, Word, Adobe, Outlook and accounting software.
• Professional customer service attitude for internal and external customers.
• Good organizational skills to self-monitor and accomplish tasks efficiently.

PHYSICAL REQUIREMENTS

• Work long hours as needed during busy season, including weekends.
• Office environment, long hours sitting in front of a computer.
• Work primarily in an office environment using a computer for extended periods.

The above is intended to describe the general content of qualifications for the job. This is not an exhaustive statement of all the functions, duties, or qualifications.

BENEFITS

• Medical/Dental/Vision insurance and Health Savings Accounts (HSA's) with employer contributions
• 401K retirement plan options with employer match
• Paid holidays
• Annual Profit share
• Generous Employee Flower/Plant Discount Program
• Paid Time off for volunteering and community service
• Employee Assistance Program
• Wellness program
• Fun employee events throughout the year

PAY RANGE

$27.00 - $30.00

Pay rate is determined by various components including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The pay rate is one component of the total compensation package. Other rewards vary by position and location.

Smith Gardens provides equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status,veteran status, or any other characteristic protected by federal or state law.

BENEFITS STATEMENT

We offer a competitive salary and benefits package including immediate PTO accrual, Medical, Dental and Vision after 30 days, plus matching 401(k) and Company-Paid LTD after one year.

Smith Gardens is in the Top 10 Privately Owned Companies in Whatcom County. Our business is growing, so you can find career opportunities that match your goals and fuel your passion. Plus, we promote from within every chance we get!

Smith Gardens is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion,transfer, training, compensation, benefits, employee activities and general treatment during employment.

Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process. To make this request please email [e-mail]