Administrative Assistant

Raleigh General Hospital; Beckley (WV); On-site; USD 35,000 - 52,000; Full time

Job summary

Raleigh General Hospital is seeking an Administrative Assistant to provide high-level support to senior leaders in Nursing Administration. You will manage calendars, prepare documents, handle payroll records, and coordinate meetings to ensure smooth operations.

The role requires a high school diploma and at least three years in clerical/administrative roles, preferably in healthcare, with strong organizational and communication skills and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Minimum of three years of clerical or administrative experience, preferably in healthcare.
• Strong organizational and written/verbal communication skills.
• Proficiency with Microsoft Office and ability to learn new software quickly.

Responsibilities

• Provide high-level administrative support to VP/Chief Nursing Officer and VP/Chief Financial Officer, including calendar management and travel arrangements.
• Manage clerical operations for Nursing Administration and prepare meetings, policies, postings, and communications.
• Maintain confidential records including payroll, timekeeping, PHI, and sensitive documentation in compliance with regulations.
• Coordinate meetings: agenda, materials, presentations, and follow-up.

Skills

Microsoft Office

Communication

Organization

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Your Experience Matters

Raleigh General Hospital is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As the Administrative Assistant joining our team, you're embracing a vital mission dedicated to making communities healthier ®. Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.

More About Our Team

At Raleigh General Hospital people are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. We offer a wide range of surgical services as well as specialty programs including Cardiac CTA, Digital Mammography, and Trauma Services.

How You'll Contribute

An Administrative Assistant who excels in this role will:

• Providing high-level administrative support to the VP/Chief Nursing Officer and/or VP/Chief Financial Officer, including calendar management, meeting coordination, correspondence, and travel arrangements.
• Managing all clerical operations for Nursing Administration, preparing professional documents such as meeting minutes, policies and procedures, position postings, and departmental communications.
• Maintaining accurate and confidential records, including payroll processing, timekeeping systems, personnel documentation, and Protected Health Information (PHI) in compliance with regulatory standards.
• Coordinating and documenting meetings, including agenda preparation, material distribution, presentation development, and follow-up tracking.
• Serving as a key liaison between Nursing Administration, hospital departments, medical staff, and external partners to ensure seamless communication and workflow.
• Processing financial and administrative documentation, including check requests and expense reports, ensuring accuracy and timely approval.
• Supporting departmental operations and efficiency, including office supply management, mail distribution, software oversight, and providing backup support to senior leadership as needed.

Schedule: Full-Time, Days

Why join us

We Believe That Investing In Our Employees Is The First Step To Providing Excellent Patient Care. In Addition To Your Base Compensation, This Position Also Offers

• Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees.
• Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.
• Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
• Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs)
• Professional Development: Ongoing learning and career advancement opportunities.

What We're Looking For

• Education: High school diploma or equivalent; additional coursework in office or healthcare administration is a plus.
• Experience: Minimum three years of clerical or administrative experience, preferably in healthcare or executive support.
• Organizational skills: Ability to manage multiple priorities and meet deadlines efficiently.
• Communication: Excellent verbal and written skills; professional and courteous demeanor.
• Technical skills: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn new software quickly.
• Confidentiality: Ability to handle sensitive information with discretion and maintain accurate records.
• Professional attributes: Flexible, reliable, and a team player capable of supporting multiple leaders in a fast-paced environment.

More About Raleigh General Hospital

Raleigh General Hospital cares for nearly 13,000 patients each year and treats more than 50,000 patients in its emergency room. We are accredited by the Joint Commission, the nationally recognized accrediting agency for healthcare facilities. Raleigh General Hospital also offers instructional programs for nursing students as well as numerous allied health student extern programs.

EEOC Statement

"Raleigh General Hospital is an Equal Opportunity Employer. Raleigh General Hospital is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment."