Administrative Assistant

Unitas Consulting LLC; Baton Rouge (LA); On-site; USD 36,000 - 54,000; Full time

Job summary

Unitas Consulting LLC is seeking an Administrative Assistant to support daily operations, reports to the CEO, and enable efficient client services and staff workflows. The role requires strong organization and discretion in handling confidential information in a fast-paced environment.

The schedule is 8am-5pm, Monday to Friday, with overtime as needed. The position includes front-office duties, event planning support, and basic financial tasks as part of a broader office-management function.

Qualifications

• High School Diploma required.
• 2+ years of administrative experience in a technical or fast-paced professional services environment.
• Associates or Bachelor's degree in business or related field preferred.

Responsibilities

• Coordinate in-office meetings, prepare materials, arrange tech setups and organize spaces.
• Support vendor agreements, contract administration, renewals, and client documentation.
• Assist invoicing, POs, expense tracking and basic billing support.
• Ensure compliance with policies and protect confidential information.
• Track tasks, follow-ups and deadlines for leadership; prepare reports as needed.
• Answer calls and emails, greet visitors, and manage front-office communications.
• Deliver equipment to client locations and assist with company events and logistics.
• Handle office supplies, shipments, and general facility maintenance tasks.

Skills

Organizational skills

Written communication

Verbal communication

Problem solving

IT terminology

Education

High School Diploma

Associate/Bachelor in business or related field

Job description

Administrative Assistant

Department: Administrative

Employment Type: Full Time

Location: Baton Rouge

Description

The Administrative Assistant supports the daily operations of the organization by coordinating and executing a wide range of administrative and office management functions. This role reports to the CEO and provides essential operational support for leadership, staff and client services to ensure efficient daily operations. The Administrative Assistant maintains strong organizational skills, discretion in handling confidential and sensitive information and the ability to manage competing priorities in a fast-paced and service-driven environment.

Schedule: 8am - 5pm Monday - Friday with overtime as needed.

Key Responsibilities

Internal Executive Assistance

• Coordinate in‑office meetings by scheduling rooms, preparing materials, arranging technology setups, and ensuring meeting spaces are organized.
• Assist with the maintenance of vendor agreements and relationships.
• Support contract administration, renewals, and client documentation to ensure all documents are up‑to‑date and filed appropriately.
• Assist with invoicing, purchase orders, expense tracking, and basic billing support.
• Ensure compliance with company policies, procedures and security standards by following established administrative processes and safeguarding confidential and sensitive information.
• Support the leadership team by tracking tasks, follow‑ups, and deadlines as necessary.
• Prepare reports and provide them to the leadership team as needed.

External Client Experience and Sales Assistance

• Answer and route phone calls, emails and client inquiries creating the ITinspired Raving Fan experience, ensuring timely and accurate responses, appropriate escalation, and effective communication with internal teams to support client services.
• Attend client meetings as needed to capture accurate and detailed notes, distribute meeting summaries, and track follow‑up action items.
• Serve as the primary point of contact at the front entrance by greeting visitors and setting the tone reflective of the ITinspired way.
• Deliver equipment to client locations as required, ensuring proper documentation and handoff procedures are adhered to while fostering a personal interaction consistent with the ITinspired way.
• Assist with planning and organizing company events, including venue setup, food orders, vendor relationships, logistics coordination, etc.
• Identify and take part in opportunities for business networking or community involvement to help perpetuate the ITinspired brand.

Internal Office Management / Building Maintenance

• Assist with building maintenance tasks by addressing routine and as‑needed facility related issues, including coordinating with vendors/contractors as needed ensure building maintenance meets necessary standards.
• Manage incoming and outgoing shipments, including receiving deliveries, preparing packages, coordinating pickups, and maintaining shipment records.
• Act as the internal runner to support daily needs, including transporting documents, supplies, equipment deliveries, etc. as needed.
• Order office supplies and equipment, while monitoring inventory levels to ensure office areas are well stocked.
• Order meals and refreshments for the office while ensuring the kitchen area is fully stocked for employees, meetings, and events.
• Performs other duties as assigned to support business operations, improve efficiency and contribute to overall success of the organization.

Physical Requirements

This position operates in a professional office environment and is a sedentary position that requires long periods of sitting at a desk and operating a computer and other office machinery. This position requires frequent communication with others, both speaking and listening. Lifting/carrying up to 25 pounds may be required as necessary.

Skills, Knowledge and Expertise

Required Skills and Abilities

• Strong organizational and time management skills
• Excellent written and verbal skills
• Strong problem‑solving skills
• Basic understanding of IT terminology and services
• Adaptable to a fast‑changing environment

Education, Certification, and Experience

• High School Diploma required
• Associate or Bachelor’s degree in business or a related field
• 2+ years of administrative experience, ideally in a technical or fast‑paced professional services environment