Administrative Assistant

sci; Bastrop (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

sci in Bastrop, TX is seeking an experienced administrative professional to handle meetings, travel arrangements, expense reports and HR processes. The role requires organization, confidentiality, and strong communication to support a fast-paced office environment.

Responsibilities include record-keeping, daily scheduling, invoicing, SOX compliance tasks and training of others on policies. The ideal candidate will have a high school diploma and at least 3 years of relevant experience.

Qualifications

• High school diploma or equivalent.
• 3 years of experience in a customer-focused and fast-paced professional environment.
• Must have advanced computer, internet and word processing (typing 40-60 wpm) skills.
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console.
• Ability to handle confidential and sensitive information with discretion.
• Effective communication skills, both orally and in writing.

Responsibilities

• Schedules meetings and travel arrangements.
• Plans events and completes management expense reports.
• Responds to inquiries in writing or verbally.
• Enters contract details into information system and maintains documents.
• Codes and scans invoices and processes accounts payable.
• Receives and directs calls; schedules call-in appointments for Sales.
• Maintains customer information and office supplies.
• Administers HR processes including new hire paperwork, background checks and bonus processing.
• Maintains SOX compliance and audits; trains others on policies.

Skills

Customer service

MS Word

Data entry

Communication

Discretion

SOX awareness

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

Printers Copiers

Telephone system

Job description

Our associates celebrate lives. We celebrate our associates.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

High school diploma or equivalent

Experience

3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 78602

Category (Portal Searching): Administration and Clerical

Job Location: US-TX - Bastrop