Administrative Assistant

Freedom Behavioral; Bastrop (LA); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Vision insurance

Dental insurance

Job summary

Freedom Behavioral Hospital of Bastrop is seeking an experienced Administrative Assistant to join our team. You will manage the Administrator's calendar, coordinate meetings, prioritize emails and calls, and prepare materials for executive functions.

Responsibilities include handling confidential information, performing minor accounting duties like coding invoices, and supporting daily administrative tasks to enable leadership to focus on strategic initiatives.

Qualifications

• High School Diploma required.
• College coursework in Business, Human Resources, or Project Management preferred.
• Strong communication and analytical skills required.
• Proficient PC and Microsoft Office knowledge.

Responsibilities

• Manage the Administrator's schedule and communications.
• Organize meetings, schedule and remind leadership activities.
• Prioritize emails and phone calls; coordinate Administration tasks.
• Prepare materials for meetings and executive functions.
• Provide high-level administrative support to the Administrator.
• Maintain confidentiality of organizational and personnel information.
• Perform minor accounting duties, including coding invoices and expense reports.
• Other duties as assigned.

Skills

Verbal communication

Analytical thinking

Problem solving

PC proficiency

Education

High School Diploma

Business/HR/PM coursework

Tools

Microsoft Office

Job description

Freedom Behavioral Hospital of Bastrop is Currently Seeking an Experienced and Motivated Administrative Assistant to Join our Team! We are excited to extend services in this area to those in need! The Freedom Team puts patient care first by driving processes to ensure quality and compliance. We have an energetic, motivated leadership team implementing exciting new changes. Our team strives to nurture and elevate the talents of all employees. If you want to be a part of a growing team impacting the lives of others, we are looking forward to adding members to our team!

Position Summary

• Responsible for managing the schedules and communications of the Administrator.
• Organizes meetings, including scheduling and sending reminders for leadership activities.
• Prioritizes emails and phone calls while coordinating Administration activities and daily tasks.
• Gathers documents and prepares materials for meetings and executive functions.
• Provides high-level administrative support to the Administrator by managing administrative responsibilities, allowing the Administrator to focus on organizational decision-making and strategic initiatives.
• Provides leadership in planning, organizing, and controlling the work effort of the Administrator by minimizing lower-level administrative tasks.
• Maintains strict confidentiality regarding organizational and personnel matters.
• Performs minor accounting duties, including coding invoices and compiling expense reports.
• Performs other duties as assigned.

Education

Preferred Knowledge, Skills, and/or Experience Required:

• High School Diploma required.
• College coursework in Business, Human Resources, or Project Management preferred.

License

• None required.

Experience

• One (1) or more years coordinating Business, Human Resources, or Project Management activities preferred.

Additional Requirements

• Effective verbal communication skills.
• Analytical problem-solving skills.
• Ability to read and comprehend written instructions and follow verbal instructions.
• Proficient knowledge of PC computers and Microsoft.
• Basic understanding of business scheduling and coordinating events.

Benefits

• Health insurance
• 401(k) matching
• Paid time off
• Vision insurance
• Dental insurance

Freedom provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

****All Applicants selected for employment will be required to undergo a post-offer drug test and federal background investigation****