Administrative Assistant

Town of Barnstable; Barnstable (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

Qualifications

• High school diploma with secretarial or bookkeeping coursework and 3 years responsible experience in secretarial or bookkeeping work
• Equivalent combination of education and experience considered
• Strong math skills and attention to detail
• Proficiency with word processing, spreadsheets, and databases

Responsibilities

• Perform clerical administrative and supervisory duties for the Recreation Division.
• Oversee personnel payroll, parking permits, payovers, and accounts payable.
• Handle other related tasks as required.

Skills

Secretarial skills

Bookkeeping

Payroll

Accounts payable

Communication skills

Computer proficiency

Organizational skills

Education

High school diploma with secretarial/books coursework

Tools

MUNIS

OpenGov

Rectrac

RMV database operations

Job description

Job Description

Skilled clerical administrative and supervisory work for the Recreation Division with particular emphasis on personnel payroll parking permits payovers and accounts payable; all other work as required.

Minimum Qualifications

• High school diploma with supplemental courses in secretarial skills, business bookkeeping or related field; three years responsible experience in secretarial or bookkeeping work; or any equivalent combination of education and experience

Additional Qualifications

• Working knowledge of office practices procedures rules and regulations
• Knowledge of Recreation and HYCC Division activities and operations
• Familiarity with Town government
• Knowledge of Massachusetts General Laws Chapter 30B and pertinent town by laws
• Knowledge of MUNIS OpenGov and Rectrac software systems and RMV database operations
• Ability to communicate with the general public tactfully and patiently
• Ability to operate various types of office equipment
• Ability to organize and maintain accurate and detailed records
• Ability to handle multiple and varied tasks
• Ability to work and meet deadlines despite frequent interruptions
• Ability to communicate effectively
• Ability to plan and prioritize work
• Ability to learn new computer programs
• Strong mathematical skills
• Strong communication skills
• Proficiency in the use of computers including word processing spreadsheet and database data input