Administrative Assistant

carlislecompanies; Baltimore (MD); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical/Dental/Vision Coverage

Health Savings Account

401k Contribution with Company Match

11 Company Paid Holidays

Vacation Days based on experience

Parental Leave and Disability Benefits

Job summary

Carlisle Companies, Inc. is seeking an Operations Administrative Assistant to provide broad administrative support to site leadership. Typical hours are 7am–4pm, Monday through Friday, with overtime as needed and no expected travel.

The role involves front-desk duties, clerical tasks, event coordination, collaboration with Operations and HR, and participation in engagement activities. A high school diploma is required; associates degree preferred, with 1–3 years in an office environment.

Qualifications

• High School Diploma or GED required.
• Associate’s degree preferred.
• 1–3 years of administrative experience preferred.
• Excellent verbal and written communication; discretion and autonomy in tasks.

Responsibilities

• Greeting and assisting visitors.
• Provide clerical support, including meeting notes, scanning/copying, and reception.
• Primary contact for office communications; disseminate information to internal and external customers.
• Schedule plant tours and related activities.
• Coordinate events, calendars, and large group meetings.
• Assist with reporting for EHS and COS functions.
• Purchase and initiate payments for office and cafeteria supplies, equipment, and services.
• Partner with Operations Manager and HR Business Partner on recognition and engagement activities.
• Promote teamwork and collaborate with Operations and Safety departments.
• Participate in special projects.
• Perform other duties as assigned.

Skills

Interpersonal communication

Discretion & autonomy

Prioritization & problem-solving

Microsoft Office

Data entry

Education

High School Diploma or GED Equivalent

Associate’s degree

Tools

Microsoft Office Suite

Job description

Job Summary

The Operations Administrative Assistant provides a broad range of administrative support functions to the site’s plant leadership. Typical hours are Monday – Friday, 7am – 4pm, subject to overtime as needed. There is no expected travel for this role.

Duties and Responsibilities

• Greeting and assisting visitors.
• Provides clerical support, such as taking meeting notes, assistance in scanning and copying, reception, etc.
• Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates information to internal and external customers. Responds to inquiries.
• Schedules plant tours and corresponding activities
• Coordinates, maintains, and creates various events, schedules, and calendars. Coordinates large group meetings as needed.
• Assists with reporting for EHS and COS functions.
• Purchases and initiates payments for office supplies, cafeteria supplies, equipment, and services.
• Partners with Operations Manager and the local HR Business Partner on employee recognition and engagement activities. Participates in site’s engagement committee and maintains engagement calendar.
• Models and promotes strong teamwork. Works with the Operations and Safety departments as needed.
• Participates in special projects.
• Will be required to perform other duties as requested, directed, or assigned

Required Knowledge/Skills/Abilities

• Excellent interpersonal and communication skills – both written and verbal.
• Able to exercise high level of discretion and autonomy in completing tasks.
• Able to problem solve and prioritize by urgency.
• Proficient in Microsoft Office Suite with ability to quickly learn specialized software to complete work assignments.
• Systems data entry experience preferred.

Education and Experience

• Required:
  • High School Diploma or GED Equivalent
• Preferred:
  • Associate’s degree
  • 1 – 3 years of experience of working in an administrative environment preferred.

Working Conditions

• Office environment.
• Some presence on the plant floor, wearing appropriate PPE as needed.

Physical Requirements

• (0-30%)
• (31-60%)
• (61-100%)
• 1-10 LBS
• 11-20 LBS
• 21-40 LBS
• 41-50 LBS
• 51 OR MORE LBS
• 1-40 LBS
• 41-50 LBS
• 51 OR MORE LBS
• BENDING OR STOOPING
• REACHING ABOVE SHOULDER LEVEL
• DRIVING AUTOMATIC EQUIP. VEHICLES
• OPERATE MACHINERY OR POWER TOOLS
• CLIMBING (LADDERS, STAIRS, ETC.)
• WALKING
• STANDING
• SITTING
• WORKING IN EXTREME TEMPERATURES
• REPETITIVE MOTION INCLUDING BUT NOT LIMITED TO: WRISTS, HANDS AND/OR FINGERS)
• VISION
• HEARING
• DEXTERITY
• HAND EYE COORDINATION

Personal Protective Equipment (PPE) Used

• Eye and hearing protection is required at all times on the production floor.
• Safety toe shoes (steel/composite) on the production floor.
• Other PPE as defined by management within assigned department.

At Carlisle Companies, Inc., we're dedicated to making your experience exceptional from the very start of your journey with us. We’re excited to share our commitment to transparency, including our Pay Transparency Notice, with all applicants for this position. As a company that values growth and development, we offer numerous career opportunities across various departments, ensuring you have the support and resources to advance your career.

Please take a moment to review the details below. If you have any questions, need more information, or want to explore potential career paths within Carlisle, we encourage you to bring them up during your discussions with our Talent Acquisition and Human Resources teams.

Benefits & Compensation

• The Hourly Range for this position is $24 - $26
  • The final base compensation offered is based on educational achievements, professional experience, other qualifying factors & skillsets, and internal equity. While Carlisle Companies Inc is committed to Pay Transparency with this range, understand that candidates should not necessarily expect to see an offer near the top end of the posted range.
• Benefits Include:
  • Confirm your allotment eligibility with Talent Acquisition or HR.
  • Confirm with Talent Acquisition or HR the allotment or accrual based on your locality.
  • Medical/Dental/Vision Coverage Beginning Day 1 of Employment
  • Health Savings Account
  • 401k Contribution with Company Match
  • 11 Company Paid Holidays Per Calendar Year
  • Vacation Days: The total number of days granted depends on your years of professional experience. The first year of employment is prorated based on the month of hire.
  • Sick Days: All Carlisle Employees are granted at least 5 sick days per calendar year.
  • Two weeks Paid Parental Leave at 100% base compensation, upon approval.
  • Short-Term & Long-Term Disability Benefits, 100% Employer Funded
  • Tuition Reimbursement is available after 6 months of full-time employment, covering up to 100% of tuition which includes 18 credit hours, the costs, and eligible associated fees per calendar year.
  • For a full view of our entire benefits package, please visit www.carlislebenefits.com