Administrative Assistant

McKenney's Inc; Atlanta (GA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is looking for a dynamic Administrative Assistant to join their Preconstruction team. In this pivotal role, you will provide essential support to a diverse group, leveraging your advanced Excel skills to streamline processes and maintain critical documentation. This exciting opportunity allows you to thrive in a collaborative environment while developing your career in a company that values integrity and teamwork. If you're detail-oriented and proactive, this role could be the perfect fit for you.

Qualifications

• Detail-oriented with strong organizational skills and ability to prioritize work.
• 3+ years of experience in an administrative position, preferably in construction.

Responsibilities

• Provide administrative support to Sales Engineers and Estimators.
• Manage office supplies, purchase orders, and project documentation.

Skills

Advanced Excel Skills

Communication Skills

Organizational Skills

Problem-Solving Skills

Interpersonal Skills

Education

High School Diploma or GED

Bachelor's Degree

Tools

Salesforce CRM

Microsoft Dynamics

Adobe Acrobat Professional

Smartsheet

Job description

JOB SUMMARY

For over 70 years, McKenney's, Inc., recognized as one of Atlanta's Best and Healthiest Places to Work, has been a trusted provider of quality mechanical solutions throughout Atlanta and the Southeast. We are seeking a dynamic and highly organized Administrative Assistant to join our Preconstruction team in a fast-paced, collaborative, and high-energy environment.

In this pivotal role, you will provide essential administrative and operational support to a diverse team of Sales Engineers, Estimators, Managers, and the Director of Preconstruction. You will leverage your advanced Excel and computer skills to streamline processes, maintain critical project documentation, and ensure seamless communication across the team and with external partners. From managing office supplies and purchase orders to supporting proposals, RFPs, bonding processes, and company reporting, you will be at the center of our preconstruction operations.

If you thrive on being detail-oriented, solving problems proactively, and creating positive, effective working relationships, this is an exciting opportunity to grow your career with a company that values integrity, teamwork, and excellence.

DUTIES & ESSENTIAL JOB FUNCTIONS

* Utilize advanced Excel skills (pivot tables, functions, shortcuts) for data analysis and reporting.

* Quickly learn and adapt to new computer systems and tools.

* Provide ongoing maintenance and ownership of the Labor Rate Planner, including semi-annual updates or as needed.

* Maintain logs and executive-level reporting of Target fund requests.

* Manage office supplies and procurement needs for the Preconstruction team.

* Create and issue purchase orders and general purchasing tasks.

* Generate company reports and maintain accurate project and administrative records.

* Assist with budget-related tasks, including expense tracking and budget support.

* Prepare and process entertainment and expense reimbursement requests.

* Maintain bid documentation, including drawings/specifications, change orders, construction schedules, and other project documents.

* Support and manage document control processes and prequalification requirements (general and project-specific).

* Generate, review, and finalize proposals and RFP/RFQ responses.

* Provide support for the bid bond and project bonding process.

* Support Key Account Management through scheduling, documentation, reporting, and administrative coordination.

* Maintain positive and effective relationships with clients, vendors, and project teams.

* Participate in note-taking for meetings and ensure proper follow-up and dissemination of action items.

BASIC QUALIFICATIONS

* High school diploma or GED

* Experience with accounting software

* Exceptional command of Excel and Adobe Acrobat Professional

PREFERRED QUALIFICATIONS

* Bachelor's degree preferred

* Experience as a construction-related administrative assistant

* At least 3+ years in an administrative position

* Salesforce CRM support

* Microsoft Dynamics

* Microsoft Excel Certified

* Smartsheet strongly preferred

KNOWLEDGE, SKILLS, ABILITIES, AND CHARACTERISTICS

* Detail-oriented with strong organizational, team development, and leadership skills.

* Ability to prioritize work and handle multiple tasks.

* Excellent note-taking skills.

* Able to acknowledge where skillsets can benefit the team and offload team members' duties.

* Excellent communication skills, both written and verbal.

* Ability to perform independently with minimum supervision.

* Well-developed sense of judgment.

* Ability to maintain customer and employee trust and protect operations as needed by keeping information confidential..

* Strong interpersonal skills and the ability to interact well within a team.

* Ability to use time productively, maximize efficiency, and meet challenging work goals

* Able to demonstrate a serious commitment to accuracy and quality while meeting goals or deadlines

* Ability to take on additional responsibilities as needed, as well as determine and manage priorities with minimal guidance

* Must possess and maintain an exceptional work ethic, uphold company values, and demand the highest standard of conduct from self and others

* Professional appearance and a polished image that inspires confidence and trust

WORKING CONDITIONS AND PHYSICAL EFFORT

* Work is usually performed in a typical interior office environment.

* No or very limited exposure to physical risk.

* No or very limited physical effort is required.

Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.

McKenney's is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney's is a smoke-free and drug-free workplace.