Administrative Assistant

SouthState Bank; Atlanta (GA); On-site; USD 50,000 - 53,000; Full time

Job summary

SouthState Bank, a leading financial institution with over 100 years of service, is looking for an Administrative Assistant to oversee varied administrative tasks. The ideal candidate will showcase excellent communication and organizational skills while ensuring all operations run smoothly. This full-time position offers a dynamic work environment where attention to detail and the ability to multitask are essential. The role requires a high school diploma, with further education preferred, and at least one year of experience in an administrative setting.

Qualifications

• Minimum of 1-3 years of administrative experience.
• Must have extensive knowledge of office practices and management software.
• Ability to work independently on complex tasks with attention to detail.

Responsibilities

• Set priorities and organize the administrative workload.
• Composes, types, and edits correspondence, reports, and memos.
• Maintains files, records, and calendar for travel arrangements.

Skills

Communication

Organization

Attention to detail

Multi-tasking

Education

High School Diploma

Some college preferred

Tools

Microsoft Office

Job description

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As a leading bank, SouthState has been providing financial solutions to individuals, families, and businesses for more than 100 years.

SouthState team members strive to create remarkable experiences while building meaningful and lasting relationships. We are proud to be a reflection of the communities we serve, and our team members share core values that make SouthState a great place to bank, and a great place to work.

• Job Description
  
  
  

Summary/Objectives

It is the responsibility of the Administrative Assistant to take ownership of all tasks and challenges that they encounter in the operation of their assigned position.

Essential Functions

Sets priorities and organizes the administrative workload for assigned area of responsibility to utilize time most effectively

Composes types and edits a variety of correspondence, reports, memos, and other material requiring independent judgment as to content, accuracy, and completeness

Prepares, maintains, and distributes in-depth excel spreadsheets/reports on loans, deposits, etc.

Maintains files and records

Maintains calendar and coordinates all travel arrangements.

Obtains additional information, as needed, to complete reports on sensitive or special management communications

Performs regular administrative duties as needed, including providing telephone support, screening visitors, and arranging and scheduling meetings and appointments

Responsible for processing and tracking expenses

Works/interacts with a variety of employees

Extensive verbal and written communication skills

Ensure that the Bank’s policies and procedures, code of conduct, and regulatory guidelines are strictly complied with

Provide assistance to other employees by liaising with them through healthy and positive interactions

Be involved in performing marketing endeavors/efforts

Continuously update skills by participating in professional training

Seek opportunities to improve skills through cross-training offered by the Bank

All other tasks, responsibilities, or duties, as directed by management

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETENCIES

Must have strong communication skills characterized by excellent writing and speaking skills

Proficient with general office machines and programs to include Microsoft Office Word, Excel, Outlook, and other software that might be utilized in the department

Ability to use the computer efficiently and the capacity to learn new software programs as they are rolled out by the Bank

Must be well-organized, accurate, and attentive to detail

Must be cooperative and willing to assist coworkers and customers on a regular basis

Must have effective listening skills demonstrated by the ability to listen to others talk (without interruption), understand them, and then propose solutions or make contributions based on the points made by others

Must possess excellent multi-tasking skills and be able to function well under pressure

Must be able to remain composed under pressure and respond to customer and coworker concerns regularly

Must have a keen eye for detail and follow instructions to the letter

Must be patient and willing to help others in solving problems while always maintaining a positive attitude

Qualifications, Education, And Certification Requirements

Education: Minimum High School Diploma, some college preferred

Experience: Minimum of 1-3 years of administrative experience

Certifications/Specific Knowledge: Extensive knowledge of modern office practices and office management Microsoft Outlook, Explorer, Adobe. Extensive knowledge of Microsoft Word, Outlook, Explorer, Excel, Adobe, iPad, iPhone, and Apple Suite. Excellent communication skills with ability to establish and maintain effective working relationships with clients, associates, and executive management. Excellent analytical skills and report writing. Ability to work independently on complex and confidential tasks with high attention to detail. Ability to handle stressful situations and work at a fast pace. Ability to communicate effectively verbally and in writing. High attention to detail, fast paced and can learn quickly. Work independently and proactively solves problems. Requires strong knowledge of personal computer, iPad, iPhone, Apple Suite, Microsoft Office, Excel, and banking software used in department. Must be able to prepare detailed plans and proposals, documents and compose business letters and memorandums. Must have extensive knowledge of business English, spelling, and punctuation. Requires knowledge of office practices, procedures, and general office machines

Training Requirements/Classes

Required annual compliance training, New Employee Orientation

PHYSICAL DEMANDS

Must be able to effectively access and interpret information on computer screens, documents, and reports. This position requires a large amount of time in front of a computer. This can be done sitting or standing with use of the right desk.

WORK ENVIRONMENT

This position may be located in an open lobby area with an individual workstation or in a cubicle environment that may be loud throughout the day.

TRAVEL

Travel may be required to come to meetings as needed.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Banking

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