Administrative Assistant

affinitygroup; Arlington Heights (IL); Hybrid; USD 34,000 - 40,000; Full time

Job summary

Affinity Group in Arlington Heights, IL is seeking a Sales Support Specialist to provide administrative and operational support to the sales organization, coordinate meetings, manage calendars, and prepare business materials. The role involves supporting regional meetings, events, and cross-team collaboration, with 3-4 days in-office, in a hybrid environment.

Ideal candidates have experience in sales support, marketing, or project coordination and strong MS Office skills.

Qualifications

• Experience in sales support, marketing, office administration, or project coordination.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Advanced Microsoft Office skills (PowerPoint, Outlook, Word, Excel).
• Experience with Canva, SharePoint, and Microsoft 365 preferred.

Responsibilities

• Provide administrative support to the Sales Planning and Marketing Manager.
• Coordinate meetings, manage calendars and office logistics.
• Prepare presentation materials and trainings.
• Support regional events and cross-team collaboration.
• Maintain a welcoming office environment in Arlington Heights.

Skills

Sales support

Marketing

Office administration

Project coordination

Communication skills

Microsoft Office

PowerPoint

Tools

PowerPoint

Outlook

Word

Excel

Canva

SharePoint

Microsoft 365

Job description

Sales Support Specialist

Location: Arlington Heights, IL. Hybrid Remote Work Flexibility: 3-4 days in-office per week.

Who We're Looking For:

We're seeking a highly organized, detail-oriented, proactive, and creative individual who thrives in a fast-paced environment. This person enjoys supporting sales teams, coordinating projects, and creating polished presentations and marketing materials while helping maintain an organized, welcoming office environment. A background in sales support, marketing, office administration, or project coordination is preferred.

Who We Are:

Your Bridge to Success | Why Our People Love Affinity Group

Affinity Group is one of the fastest-growing food sales and marketing agencies in North America. We represent some of the most recognized food brands in the industry and partner with distributors and operators to help grow their business. Supported by our corporate sales support team, you'll play an important role in helping our Midwest region deliver exceptional service to both our clients and sales teams.

A Typical Week Might Include the Following:

Sales Support

The Sales Support Specialist provides administrative and operational support to the sales organization by coordinating meetings, managing calendars and office logistics, preparing business materials, and ensuring smooth execution of trainings, customer presentations, and special events.

Sales Meetings & Events

You'll prepare presentation materials, maintain the Sales Meeting Calendar, coordinate meeting logistics, and provide support for regional meetings, food shows, and special events.

Office Operations

You'll help keep the Arlington Heights office running smoothly by greeting visitors, managing conference room schedules, ordering office supplies, coordinating lunches and office events, and supporting a positive employee experience.

Administrative Support

You'll provide administrative support to the Sales Planning and Marketing Manager while assisting the Client Management team and partnering with departments across the Midwest region on special projects and operational initiatives.

Cross-Team Collaboration

You'll partner with Sales, Marketing, Client Management, and Corporate teams to support regional initiatives, maintain SharePoint resources, and help ensure projects are completed efficiently.

The Role Might Be Right for You If You Have:

• Prior experience in sales support, marketing, office administration, or project coordination.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills, particularly PowerPoint, Outlook, Word, and Excel.
• Experience with Canva, SharePoint, and Microsoft 365 applications preferred.
• A proactive, customer-focused attitude with strong attention to detail.
• The ability to manage multiple priorities and work collaboratively across teams.

What to Expect:

• Full-time, hourly position with a Monday through Friday schedule.
• Hybrid work environment with 3-4 days per week in the Arlington Heights office.
• A collaborative role supporting Sales Planning & Marketing, Client Management, and regional sales teams.
• Opportunities to participate in sales meetings, regional events, employee engagement activities, and special projects.
• Must have reliable transportation for occasional travel to regional meetings, food shows, or company events.
• Prolonged periods of sitting and working at a computer.
• Occasional lifting and moving of office supplies, presentation materials, and event items up to 50 pounds.

Pay Range $25-$29/hr

The Affinity Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business need.