Administrative Assistant

Arctic Slope Regional Corporation; Anchorage (AK); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

401(k) retirement plan with 100% match

Educational assistance and eressional

Health, dental, and vision insurance

Job summary

Arctic Slope Regional Corporation (ASRC) is seeking an organized Administrative Services support specialist to be the initial contact for visitors and employees at the Anchorage office. You will greet guests, route calls, manage mail, and provide secretarial and calendar support to the Senior Leadership Team with attention to detail and professionalism.

The role emphasizes independent and team-based project work, office supply management, and assisting in company-wide events under the direction

Qualifications

• High school diploma or equivalent.
• One year administrative or receptionist experience
• Possess a clear speaking voice and ability to handle people courteously.
• Typing speed of 40 w.p.m.
• Skills in Excel, Word, Power Point, Access and Oracle.

Responsibilities

• Greet visitors, receive and route telephone calls, send faxes, and handle deliveries for personnel. Organize and prioritize large volumes of information and calls.
• Schedule and organize meetings, catering, travel, and department activities for members of the Senior Leadership Team.
• Receive, open, date stamp, sort and distribute all incoming mail including overnight pouches. Prepare outgoing mail, including Goldstreak, Fed-Ex, and other parcels.
• Maintain ASRC Conference Room schedules for use as necessary by documenting the information in shared Outlook Calendars. Assist with meeting set-up and clean-up (beverages, snacks, meals, etc.) as requested.
• Perform secretarial and administrative functions including typing, editing, copying, proofing and preparing business correspondence, presentations, and other documents as required. Send faxes, email, and handle deliveries for personnel.
• Establish, develops, maintains and updates filing system for the assigned Senior Leadership Team and relevant departments. Retrieve information from files when needed. Establish, develops, maintains and updates library of trade journals and magazines.
• Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Administrative Services Director, which may include: planning and coordinating multiple projects, disseminating information, and assisting in the organizing of company-wide events.
• Maintain office supply inventory including printer ink, copy paper, and kitchen supplies.
• Contribute to team efforts by performing tasks as requested by the Administrative Services Director, Senior Leadership Team and their direct reports.

Skills

Administrative experience

Clear speaking voice

Customer service oriented

Typing 40 wpm

Education

High school diploma or equivalent

Tools

Excel

Word

PowerPoint

Access

Oracle

Job description

About

Join Arctic Slope Regional Corporation (ASRC), a private, for-profit corporation that is owned by and represents the business interests of its over 14,500 Iñupiaq shareholders. As the largest Alaskan-owned company employing over 18,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

We are proud to be recognized as Alaska Business Magazine’s #1 Top 49er for over 30 years running and #120 on the Forbes’ America’s Top Private Companies.

Overview

Under the general direction of the Administrative Services Director, the primary functions of the incumbent are the initial contact for visitors and employees and must project a positive image of the corporation. The primary duties of the position include: greet visitors; receive and route all incoming communications, assist in managing outgoing communications (electronic, mail, telephone), and provide administrative support to the Anchorage corporate office.

Essential Responsibilities

• Greet visitors, receive and route telephone calls, send faxes, and handle deliveries for personnel. Organize and prioritize large volumes of information and calls.
• Schedule and organize meetings, catering, travel, and department activities for members of the Senior Leadership Team.
• Receive, open, date stamp, sort and distribute all incoming mail including overnight pouches. Prepare outgoing mail, including Goldstreak, Fed-Ex, and other parcels.
• Maintain ASRC Conference Room schedules for use as necessary by documenting the information in shared Outlook Calendars. Assist with meeting set-up and clean-up (beverages, snacks, meals, etc.) as requested.
• Perform secretarial and administrative functions including typing, editing, copying, proofing and preparing business correspondence, presentations, and other documents as required. Send faxes, email, and handle deliveries for personnel.
• Establish, develops, maintains and updates filing system for the assigned Senior Leadership Team and relevant departments. Retrieve information from files when needed. Establish, develops, maintains and updates library of trade journals and magazines.
• Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Administrative Services Director, which may include: planning and coordinating multiple projects, disseminating information, and assisting in the organizing of company-wide events.
• Maintain office supply inventory including printer ink, copy paper, and kitchen supplies.
• Contribute to team efforts by performing tasks as requested by the Administrative Services Director, Senior Leadership Team and their direct reports.

Qualifications

• Strong knowledge, understanding and sensitivity to the Inupiat culture.
• High school diploma or equivalent.
• One year administrative or receptionist experience
• Possess a clear speaking voice and ability to handle people courteously.
• Typing speed of 40 w.p.m.
• Skills in Excel, Word, Power Point, Access and Oracle.

Competency Requirement

ASRC values the competencies that enable individual and organizational success. The Company maintains an enterprise competency framework that outlines core and role-specific expectations across levels. Competency requirements and definitions are reviewed periodically and may evolve to reflect business needs. Employees are expected to demonstrate the competencies applicable to their role as maintained by Human Resources and their business unit.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees or customers.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, climb or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job includes the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy office setting. The noise level in the work environment is usually moderate.While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions and may be required to travel in small and large commercial aircraft.

Why is ASRC Different?

Purpose That Matters: You're not just taking a job - you're joining a mission. ASRC, along with its family of companies, is the largest Alaskan-owned and operated company, employing more than 16,500 people across Alaska and the Lower 48. We operate six major business lines: government contracting, petroleum refining and marketing, energy support, industrial services, construction, and natural resources. Every project contributes to preserving culture while building sustainable prosperity.

Values-Driven Culture

Arctic Slope Regional Corporation’s core values are the cornerstone of its success as a community partner and as a company: spirituality, respect for each other, our culture as Iñupiat, high performance, stewardship, our business relationships, resolution of conflict, and integrity - they guide every decision. You'll work alongside people who are committed to these principles in everything they do.

Exceptional Growth Opportunities

• Leadership development through our Next Up program
• Mentorship from industry experts across six diverse business segments
• Career paths spanning from Arctic operations to federal contracting
• Training and development that invests in your long-term success

Proven Stability & Innovation

• 50+ years of sustained growth and market leadership
• $6+ billion in annual revenue across diversified business lines
• Leading Alaska's Top 49ers list for 31 consecutive years

Total Rewards

At ASRC, we believe exceptional people deserve exceptional benefits. Our comprehensive total rewards package reflects our commitment to your success, well-being, and financial security.

Financial Security

• Competitive salaries with short and long-term incentive programs
• 401(k) retirement plan with 100% company match up to 4%*
• Educational assistance and professional development funding

Health & Wellness

• We offer a wide range of medical plans through Federal Employee Health Benefits Plan (FEHB).*
• Comprehensive Dental and Vision Insurance options*
• Employee assistance programs for you and your family
• Additional Supplemental Insurance: Voluntary Life Insurance, Short-Term and Long-Term Disability, Accidental Death & Dismemberment (AD&D), Pet Insurance, Legal Services, Identity Theft Protection, Hospital Indemnity, Accident
• Insurance, and Critical Illness Insurance.*

Professional Development

• ASRC’s leadership development program
• Mentorship programs

Arctic Slope Regional Corporation (ASRC) is a drug-free workplace and pre-employment drug testing is part of the hiring process.

ASRC and its family of companies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status, ageor any other legal protected status. EOE: M|F|D|VEEO Poster

ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.

If you require assistance or a reasonable accommodation during the application process, please contact us at [e-mail].