Administrative Assistant

IDS Inland Deicing Services, LLC; Anchorage (AK); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Insurance - health, dental and life

401(k) retirement plan with company m​

Employee Assistance Program

Employee discounts

Competitive wages

Flexible schedule

Advancement opportunities

On the job training

$300 referral bonuses - unlimited

DailyPay

Job summary

Inland Group of Companies (IDS, Inland Technologies and Quantem Aviation Services) seeks an Administrative Assistant to provide professional administrative support to managers and supervisors across the Inland Group. You will help with onboarding, HR processes, payroll-related tasks, and sensitive documentation in a fast-paced aviation services environment.

The role emphasizes organization, confidentiality, and strong communication.

Qualifications

• Excellent verbal and written communication across departments.
• Ability to meet deadlines and stay organized under pressure.
• Strong attention to detail and confidentiality.
• Proven customer service orientation and problem solving.

Responsibilities

• Answer phone calls and take messages; respond to routine inquiries.
• Coordinate new-hire process including interviews, I-9 verification, and payroll onboarding.
• Organize employee folders and manage new hire paperwork delivery.
• Handle uniform ordering logistics and timecard processing for payroll.

Skills

Communication

Time management

Detail oriented

Organization

Customer service

Discretion

Multitasking

Job description

Discover an exciting future at the Airport! Administrative Assistant

The members of the Inland Group of Companies (IDS, Inland Technologies and Quantem Aviation Services) are highly experienced in aircraft de-icing, environmental management, aircraft fueling, ground handling and pretty much any other aviation support service you can think of. We operate at over 50 airports in three countries.

Our employees receive the following, based on position and eligibility requirements:

• Insurance - health, dental and life
• 401(k) retirement plan with company match
• Employee Assistance Program
• Employee discounts
• Competitive wages
• Flexible schedule
• Advancement opportunities
• On the job training
• $300 referral bonuses - unlimited
• DailyPay

Position Overview: The Administrative Assistant will provide a range of administrative support to the Inland Group of Companies managers and supervisors with a high degree of professionalism, organization, time management, and confidentiality.

Essential Duties and Responsibilities (Including but not limited to):

• Answer phone calls, take messages, and field/respond to all routine and non-routine questions
• Coordinate the new-hire process to include scheduling and/or conducting employee interviews, organizing badging process, processing new-hire packets, verifying I-9 documents using E-verify, reviewing pre-employment drug screen results, requesting MVRs, and entering new-hire information into payroll system
• Establish new-hire employee folders, incorporate new hire paperwork within files and ensure original files are sent to corporate human resources department
• Organize uniform program for the station by providing employees with uniform order forms and forwarding orders to Corporate or when applicable ordering on-line
• Responsible for managing the employee timecard system to ensure all timecards are processed timely and accurately for each payroll cycle

Required Skills and Experience:

• Must be at least 18 years old
• Excellent verbal and written communication skills with the ability to communicate with all departments within the company, including operations, maintenance, human resources, payroll, accounting, etc.
• Ability to maintain accuracy and meet deadlines; must be detail-oriented and organized with the ability to prioritize; and attend/participate in meetings presenting a team player approach
• Strong customer service orientation to include increasing customer satisfaction, meeting customer expectations, solving customer problems, soliciting opinions and ideas from customers and responding effectively to the internal customer
• Must maintain high level of interpersonal skills to handle sensitive and confidential situations; Position continually requires demonstrated discretion, tact and diplomacy; Work requires continual attention-to-detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

Work Environment:

Indoor office environment with the potential of remaining seated for extended periods of time; Continuous use of a computer, keyboard, and mouse.

Physical Demands:

Position may require the ability to carry, push, pull, and lift up to 25 pounds; Must operate office equipment as needed.

The Inland Group of Companies offers a variety of opportunities to work in the field of aviation. Whether its deicing aircraft, protecting the environment, or keeping passengers and cargo moving, your future can take off with the Inland Group. The Inland Group of Companies is comprised of Inland Deicing Services (IDS) and Quantem Aviation Services (QAS). The Inland Group of Companies is a multi-national collective of premier aviation services providers. Each company is highly specialized in their field of expertise with proven track records of providing safe, efficient, and cost-effective aviation services