Administrative Assistant

University of Alaska Anchorage; Anchorage (AK); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Retirement options

Annual leave

12 paid holidays per year

Tuition waivers for employees and fam­

Health, dental, and vision care

Job summary

University of Alaska Anchorage's College of Business and Public Policy is seeking a service-oriented Administrative Assistant for the Dean's Office. You will be the primary front desk contact, delivering friendly, professional service while guiding students, faculty, staff, and visitors to resources and information.

You will support college leadership, arrange meetings, manage documents, and oversee day-to-day operations in Rasmuson Hall.

Qualifications

• High School graduation and three years progressively responsible office/administrative experience, or an equivalent combination of training and experience.

Responsibilities

• Serve as the primary front desk contact, greeting students, faculty, staff, and visitors.
• Provide administrative support to college leadership and staff.
• Coordinate meetings and event logistics for the Dean's Office at CBPP.
• Assist with day-to-day operations of Rasmuson Hall and manage office resources.

Skills

Front desk

Customer service

Organizational skills

Tools

Microsoft Office

Job description

The College of Business and Public Policy (CBPP) at the University of Alaska Anchorage is seeking a service-oriented Administrative Assistant to join the Dean's Office team. As an Administrative Assistant, you will play a key role in maintaining an efficient, organized, and welcoming environment within the Dean’s Office at the University of Alaska Anchorage’s College of Business and Public Policy (CBPP). As the primary front desk contact, you’ll help create a positive first impression for students, faculty, staff, and visitors by answering questions, connecting people with the resources they need, and providing friendly, professional customer service.

In this vital role, you’ll provide administrative support to college leadership, coordinate meetings and event logistics, manage documents and office resources, and assist with the day-to-day operations of Rasmuson Hall. You’ll work closely with colleagues across the College and University to help ensure smooth operations and support a positive experience for our academic community. With a variety of responsibilities and opportunities to collaborate with others, this position is ideal for someone who enjoys keeping things organized, solving problems, and helping others succeed.

To thrive in this role, the ideal candidate should possess strong organizational skills, the ability to communicate effectively with diverse stakeholders, and a knack for problem-solving. Experience providing excellent customer service and managing administrative tasks in a fast-paced environment would be advantageous. Proficiency in office software, attention to detail, and the ability to adapt quickly to changing priorities are essential for success. Because this position serves as the primary front desk contact, reliability and punctuality are also important to ensuring consistent office coverage and dependable service to our college community. If you enjoy being a go-to resource for others and take pride in helping a team stay organized and run smoothly, we invite you to become an essential part of our academic community!

Minimum Qualifications:

High School graduation and three years progressively responsible office/administrative experience, or an equivalent combination of training and experience.

This position is located on the UAA campus in Anchorage. This is a full-time, term-funded, non-exempt staff position complete with both a competitive salary andfull employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 77, based on education and experience.

We review applications on a rolling basis. Because we may close the posting once a sufficient pool of qualified candidates is established, we encourage early submission. Please note that once a viable pool is identified, further applications may not be reviewed.

If you have any questions regarding this position, please contact Abbie Shercliffe, CBPP HR & Faculty Services Coordinator, at [e-mail].

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

This position is part of a bargaining unit represented by the Coalition of Alaska University Staff for Equity (CAUSE)-UAW.

This is a term-funded position reviewed annually for contract renewal at the University's discretion.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team [e-mail].

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution.The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus.The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus.The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or [e-mail] / 907-786-1214 or [e-mail].

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or [e-mail].

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online:https://uas.alaska.edu/compliance/clery-act/annual-security-reports.html. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or [e-mail].