Executive Assistant to the Vice Presidents

University of Alaska - External Careers; Fairbanks (AK); On-site; USD 70,000 - 90,000; Full time

Job summary

The University of Alaska is seeking an Executive Assistant to the Vice Presidents to provide strategic administrative support from the President’s Suite at the UAF Butrovich Building. This full-time role will coordinate procurement, communications, scheduling, records management, and travel while collaborating with multiple MAUs.

You will help leaders prepare for meetings, build strong relationships, and maintain a high level of trust, professionalism, and proactive problem-solving in a

Qualifications

• Strong communication skills and the ability to work with executives.
• Proven problem-solving abilities and proactive mindset.
• Ability to build relationships across multiple departments and campuses.

Responsibilities

• Provide essential executive support in procurement, communications, scheduling, records management, and travel coordination.
• Assist leaders in preparing for meetings and coordinating across all MAUs.
• Maintain high levels of trust and professional communication with stakeholders.

Skills

Excellent communication

Problem solving

Relationship building

Education

Three years college coursework and three years progressively responsible experience related to the program specialty

Job description

As the Executive Assistant to the Vice Presidents, you’ll have a front-row seat (and an active hand) in the projects and initiatives that shape our entire university system. From academic innovations and student success to university relations and financial strategy, your work will directly support leaders driving UA’s future. This is not merely a sit and see position; this is an engaged, forward-thinking, take-the-initiative position ideal for a person willing to work hard in a fast-paced environment that values positivity, enthusiasm, and professionalism.

Our three Vice Presidents oversee a wide range of critical university functions:

• Academics, Students & Research: Advancing academic affairs, research initiatives, workforce programs, student success efforts, and distance education.
• University Relations, Strategy & Budget: Securing state and federal support and serving as the primary liaison to the legislature and governor.
• Finance: Safeguarding UA’s financial health and managing essential financial resources.

This position reports to the Executive Operations Manager and is part of the Vice-Presidential support team. Your role as Executive Assistant is to provide essential assistance to the Vice Presidents and their respective departments in procurement, communications, scheduling, records management, travel coordination, and more. You will be expected to solve complex problems, help prepare leaders for meetings, and build relationships across all MAUs, often from a distance. High levels of trust and strong communication skills are key.

This is an in-person, full-time, year round position located in the President’s Suite at the UAF Butrovich Building, offering paid sick leave, paid annual leave, and education benefits. If you’re ready to contribute meaningfully, stay curious, and be part of a team shaping the University of Alaska’s next chapter, we’d love to meet you.

Minimum Qualifications

Three years college coursework and three years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.

Position Details

This is a full-time, exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 79, based on education and experience.

Application review will begin on November 9, 2026 Applications received by this date will receive priority consideration; however, the recruitment will remain open until filled.

If you have any questions regarding this position, please contact Sarah Randazzo, Signers' Business Office HR Coordinator, at [e-mail].

This position is part of a bargaining unit represented by the Coalition of Alaska University Staff for Equity (CAUSE)-UAW.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at [e-mail].

The University of Alaska (UA) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at

UAA

(Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or [e-mail]/907-786-1214 or [e-mail].

UAF

(Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or [e-mail].

UAS

(Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/compliance/clery-act/annual-security-reports.html. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing [e-mail].