Administrative Assistant

Guardian Rail; Amarillo (TX); On-site; USD 34,000 - 48,000; Full time

Job summary

Guardian Rail is seeking an Administrative Assistant in Amarillo, TX to support the facility manager with clerical tasks and admin duties. The role involves handling correspondence, filing, reports, and meeting coordination in a office setting.

The position requires strong communication and writing skills, plus 4-7+ years in document control and admin work. Experience in manufacturing or construction is preferred, with solid MS Office proficiency.

Qualifications

• 4-7+ years of experience in document control and administrative duties.
• Preferred experience in industry, construction or manufacturing environment.
• 7+ years of computer experience with Microsoft Office suite.
• Strong written and verbal communication skills for management, customers and personnel.
• Ability to provide status reports to customers, management and field team as needed.

Responsibilities

• Answer telephones, send and receive correspondence.
• Provide clerical support for the facility leadership team.
• Coordinate meetings and employee events.
• Maintain all files for facility.
• Disposition railcars.
• Prepare and distribute reports.
• Develop status reports and send to personnel and customers.
• Purchasing for facility and accurate entry into PO system.
• Help maintain QA files and forms as required by the QA program.
• Work with senior management and shop management to resolve QA or production concerns.

Skills

Document control

Administrative duties

Communication skills

Status reporting

Education

High School

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Job Location: Amarillo Tank Shop - Amarillo, TX 79118

Position Type: Full Time

Education Level: High School

Travel Percentage: None

Job Shift: Any

Job Category: Admin - Clerical

Company Description

Guardian Rail is proud to operate one of the country’s leading freight rail services and transportation companies with a large network of freight and tank car repair facilities, a nationwide network of running repair agents, and a rail services division that operates short line railroads and contract switching and transloading sites.

Job Description

The Administrative Assistant reports to the Facility Manager and supports all clerical and administrative needs for the facility.

Duties & Responsibilities

• Answer telephones, send and receive correspondence
• Provide clerical support for the facility leadership team
• Coordinate meetings and employee events
• Maintain all files for facility
• Disposition railcars
• Prepare and distribute reports
• Develop status reports and send to personnel and customers
• Purchasing for facility and accurate entry into PO system
• Help maintain QA files and forms as required by the QA program.
• Work with senior management and shop management to help resolve any QA concerns or shop production or employee concerns.
• Other duties as assigned

Qualifications

• 4-7 plus years of experience in document control and and administrative duties
• Preferred experience in industry, construction or manufacturing environment
• 7 plus years of computer experience (utilizing Microsoft Outlook, Word, and Excel and other software programs).
• Must have good communication skills to communicate with management, customer, and all personnel.
• Must have good writing skills to assure good communication for all personnel and customers.
• Must be able to provide status reports to customers, management and field team as needed.

Working Conditions

While performing the duties of this job, the employee regularly works in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.