Administrative Assistant

Rocs, Inc.; Alexandria (VA); On-site; USD 28,000 - 30,000; Full time

Job summary

Rocs, Inc. in Alexandria, VA is seeking an Office Administrator to support a fast-paced logistics team. You will handle calls, emails, visitor greeting, reports, calendars, and data entry while maintaining filing systems and data integrity.

Strong math skills and excellent communication are essential; proficiency in MS Office is required. This is a full-time, in-office role with opportunities for growth within the organization.

Qualifications

• Bachelor's degree in Business, Mathematics, or related field.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, especially Excel.
• Ability to manage multiple priorities in a fast-paced environment.
• Interest in transportation and logistics is a plus.

Responsibilities

• Answer and direct phone calls, emails, and correspondence.
• Greet and direct visitors.
• Provide general administrative and clerical support.

Skills

Verbal & written communication

Mathematical abilities

Time management

Multitasking

Team oriented

MS Office proficiency

Education

Bachelor's degree in Business/Mathematics or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Why You Want to Work Here

Join a growing organization that provides transportation management and logistics solutions to clients worldwide. This is an excellent opportunity for someone looking for a stable, long term career with a collaborative team. The ideal candidate is a quick learner with strong mathematical and problem solving skills who enjoys working in a fast paced environment.

Responsibilities

General Office Support

• Answer and direct phone calls, emails, and correspondence
• Greet and direct visitors
• Provide general administrative and clerical support

Clerical & Documentation

• Prepare, format, and edit reports, memos, and other documents
• Maintain electronic filing systems
• Enter, update, and track information in spreadsheets, databases, and company systems
• Assist with recordkeeping and document control

Scheduling & Coordination

• Manage calendars and schedule meetings and appointments
• Prepare agendas and take meeting minutes as needed
• Coordinate meetings and internal activities

Communication & Team Support

• Serve as a point of contact between team members and departments
• Draft and distribute internal communications and training materials
• Assist with client and customer inquiries and provide basic information
• Support the team with administrative projects, spreadsheets, reports, and training materials

Other Duties

• Maintain confidentiality of sensitive company and client information
• Adapt to changing priorities and provide flexible support across the team
• Perform additional administrative duties as assigned

Qualifications

• Bachelor's degree in Business, Mathematics, or a related field
• Interest in transportation and logistics preferred
• Previous logistics or dispatch experience is a plus
• Excellent verbal and written communication skills
• Strong mathematical and problem solving abilities
• Tech savvy with proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint
• Strong organizational and time management skills
• Team oriented with a willingness to learn
• Ability to manage multiple priorities in a fast paced environment

$20-22/hr, Full time

In office