Administrative Assistant

Webstaurantstore

Albany (GA)

On-site

USD 34,000 - 48,000

Full time

40 hours ago

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Benefits offered by this job

Medical

Vision

Dental

PTO

Paid Maternity Leave

Paid Parental Leave

Life Insurance

Disability

401(k) matching

Employee Assistance Program

Wellness Incentives

Company Discounts

Job summary

WebstaurantStore is seeking an Administrative Assistant to support warehouse operations and corporate HR systems. You will handle onboarding data entry, employee records, and communications across local and corporate teams.

The role requires 1 year of administrative experience, proficiency in MS Office, and strong organizational skills to manage engagement activities and reports. On-site position with confidentiality and adaptability to changing needs.

Qualifications

Minimum 1 year of experience in an administrative role; distribution environment preferred.
High school diploma or GED, or equivalent experience.
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

Greet visitors and support engagement at the front desk.
Enter information in EVA and create electronic files for new hires.
Manage keycard entries, FOBs, and employee records.
Distribute weekly employment reports to leadership.
Communicate updates to employees and managers.
Maintain engagement calendars and event updates.
Answer questions about employment and pre-employment steps.
Plan and execute employee engagement activities throughout the year.
Fulfill admin requests: copies, printing, laminating, and fliers.
Monitor budget and reconcile expenses for the location.
Meet performance standards for efficiency and accuracy.
Maintain a safe, organized work environment and escalate hazards.
Collaborate with teams to meet daily/weekly/monthly goals.
Flex into other positions as needed to support operations.

Skills

MS Office

Analytical skills

Verbal and written communication

Multitasking

Diplomacy and emotional intelligence

Customer service mindset

Adaptability

Off-shift availability

Education

High school diploma or GED

Tools

EVA HR system

Keycard building entry system

Job description

Job Summary

The Administrative Assistant is responsible for various administrative tasks that improve the productivity of managers and employees. This role delivers support to warehouse operations so employees can accurately & efficiently serve our customers. This position utilizes and maintains information systems and databases related to recruiting, onboarding, and recordkeeping for new and tenured employees. The Administrative Assistant collaborates with managers, employees, and support functions at the local and corporate levels, and coordinates with external parties as needed. This role requires a high level of confidentiality and the ability to recognize and escalte issues when appropriate.

Responsibilities

Promotes a positive environment by greeting visitors, vendors, applicants, and new hires upon arrival.
Supports employees to enter information in EVA, creating employees’ electronic file, and uploading employment documents such as W-4's, bank accounts, and contact information?(e.g. facilitating presentations, reviewing policies, paperwork & set-up).
Manages data in our keycard building entry system, distributes key FOBs, and tracks employee information and name tags.
Maintains and delivers accurate company records for employees by generating and distributing weekly employment reports for full-time and temporary employees to building leadership.
Assists in delivering consistent and effective communication to employees and managers throughout the location.
Manages and updates information on communication boards and slideshow presentations throughout the facility with content relevant to internal job postings, policy updates, leadership contacts, and various other employee engagement announcements.
Aids external applicants by answering questions related to employment, interviewing, and the pre-employment process.
Assists in the planning and execution of employee engagement activities throughout the year, including but not limited to monthly/quarterly meals, monthly engagement activities and holiday celebrations
Fulfills administrative requests and queries from all managers, copies, printing, laminating, creating informational fliers and certificates.
Updates and edits the employee engagement calendar and budget and reconciles building expense spend against budget.
Meet all expected performance standards regarding efficiency, accuracy and quality of work.
Maintain a clean, organized, and safe work environment by following all safety guidelines and reporting any hazards to the appropriate leadership.
Work closely with team members and leadership to meet daily, weekly, and monthly departmental goals
Abide by all company and warehouse policies
Flex into other positions and departments and undertake additional duties as necessary to support the overall operation

Physical Requirements

Work is performed while standing and/or walking, up to and including 12 hours/day.
Requires the ability to communicate effectively using speech, vision, and hearing.
Requires the regular use of hands for simple grasping and fine manipulations.
Requires regular bending, squatting, crawling, climbing, and reaching.
Requires the ability to regularly lift, carry, push, or pull medium weights, up to 75lbs.

Experience

Minimum of 1 year of relevant experience in an administrative role; experience in distribution environment preferred but not required
High school diploma or GED, or equivalent combination of education and experience

Education

This role does not require a degree. We value relevant skills and experience and alignment with our core values above all else.

Desired Traits & Skills

Proficiency with MS Office required (Outlook, Word, Excel, PowerPoint)
Strong analytical and problem-solving skills required
Strong verbal and written communication skills; ability to explain technical and complex concepts in a simple and concise way to ensure ease of understanding
Demonstrated ability to manage multiple assignments and deadlines in a fast-paced environment
Ability to quickly adapt as business needs change; ability to address difficult situations with diplomacy and emotional intelligence
Customer service-oriented attitude with a demonstrated desire to exceed expectations
Ability to work off-shift as required to respond to urgent needs

Company Overview

The foodservice professional’s premier source for restaurant equipment, supplies, and knowledge online. Our purpose is to empower and equip people to run their businesses more profitably and efficiently.

Benefits