Administrative Assistant

The University of Akron; Akron (OH); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Union position

Salary Grade SBU-109

Job summary

The University of Akron is seeking a detail-oriented clerical specialist to support department operations in Akron, Ohio. You will maintain calendars, coordinate meetings, and prepare correspondence, while managing databases and assisting with budget controls.

Qualifications include 18 months of post-high school education and at least 2 years in office/clerical procedures, with strong computer and interpersonal skills.

Qualifications

• Requires 18 months of education or training beyond high school.
• Minimum of 2 years of experience in office/clerical procedures.
• Advanced computer skills including word processing, spreadsheet, and database software.
• Strong interpersonal, problem-solving, and research skills.

Responsibilities

• Maintain calendars, organize meetings, coordinate special events and travel arrangements and compose correspondence.
• Update and manage computer databases and file systems.
• Monitor budgets and start-up accounting procedures; manage or close out special accounts.
• Coordinate public relations activities and respond to inquiries; act as liaison between department and university community.

Skills

Clerical procedures

Data entry

Organization

Interpersonal skills

Education

Post-secondary education

Tools

Word processing

Spreadsheets

Database software

Job description

Research, collect, and interpret data for the purpose of providing information to others, developing programs, making recommendations, and preparing materials. Evaluate programs, provide input in the decision-making process and administers new policies and programs.Maintain highly confidential personnel files and payroll records. Track available positions, compiles information for job descriptions, new job openings and employee searches. Interpret policies/procedures and transmits decisions and directives for the benefit of support staff, faculty and student assistants.Maintain calendars, organize meetings, coordinate special events and travel arrangements and compose correspondence. Update and manage computer database and file systems. Utilize software packages and computer applications to create spreadsheets and documents for the completion of projects.Monitor budgets, establish start-up accounting procedures, and manage or close out special accounts for the department. Research products, vendors, and prices to properly appropriate funds for the purchase of equipment and supplies.Coordinate public relations activities for the purpose of responding to inquiries and complaints, furnishing information to the public and providing explanations. Act as a liaison between the department and the university community.Assign, train, supervise and review the work of designated clerical support personnel and student assistants.Additional Position Information:Education: Requires 18 months of education or training beyond high school.Experience: Requires a minimum of 2 years of experience in office/clerical procedures. Ability to coordinate programs, work in a fast-paced environment, and utilize new technology required. Advanced computer skills including word processing, spreadsheet, and database software packages required. Strong interpersonal, problem-solving, and research skills required.Application Deadline: September 6, 2026.Application Instructions: In order to be considered for this position, please attach a Cover Letter, and Resume.Compensation: The hourly rate for this position is $16.19. This is a Union position with a salary Grade of SBU-109. Salary determination is subject to the Staff Bargaining Unit Collective Bargaining Agreement.Leadership: Functional guidance over nonexempt staff including general scheduling, assigning tasks and monitoring work activities.Physical Requirements: Job is physically comfortable; individual is normally seated and has discretion about walking, standing, etc. May occasionally lift very lightweight objects.Working Conditions: No major sources of working conditions discomfort, standard working environment with possible minor inconveniences due to occasional noise, crowded working conditions, minor heating/cooling or ventilation problems, and/or up to 40% use of PC terminal.FLSA Status (exempt/nonexempt):United States of America (Non-Exempt)Union Affiliation (if applicable):Staff Bargaining UnitFor assistance with your application or attachments, please contact the Human Resources representative listed:Cindy HarmEmail:[e-mail]________________________________________________________________________Background Check StatementThe University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search.Non-Discrimination StatementThe University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information. Equal Opportunity Employer, including disability/veterans.State of Residence StatementIt is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.