Administrative Assistant

Augustine Consulting, Inc.; Aberdeen (MD); On-site; USD 61,000 - 118,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive Medical, Dental, and Vis

Group Life and Voluntary Life

Retirement Savings Plan

Paid Time Off

Paid Parental Leave

Tuition and Professional Development

Job summary

Augustine Consulting, Inc. seeks an experienced Administrative Assistant to support the Government Programs Team on IEW&S HQs SETA at Aberdeen Proving Grounds, MD. The role focuses on calendar management, travel coordination, and preparing official correspondence.

Responsibilities include processing read-aheads for PEO/SES, ensuring AR 25-50 compliance, supporting ceremonies and events, and maintaining records and security requests. A DoD security clearance is required.

Qualifications

• Must possess or have the ability to obtain a Secret security clearance.
• U.S. Citizenship required.
• Strong organizational and communication skills required.

Responsibilities

• Manages the principals' calendars and coordinates meetings/events.
• Coordinates and completes travel arrangements (DTS).
• Prepares correspondence including notes and certificates of appreciation.
• Reviews read-ahead packages for PEO and SES.

Skills

Calendar management

Travel coordination

Office administration

Communication

Education

High school diploma

Associate degree

Bachelor's degree

Master's degree

Tools

Defense Travel System (DTS)

Microsoft Office

Job description

Department: IEW&S

Location: Aberdeen Proving Grounds, MD

Compensation: $61,000 - $118,000 / year

Description

• This position is contingent upon ACI’s successful award of the associated government contract.


• All prospective applicants will be contacted to discuss contract timelines, the process associated with hiring for this role, and award decisions progress.

ACI is a Woman-Owned Small Business professional services provider of engineering and technical services to the United States Government. We seek an experienced Administrative Assistant to serve as part of ACI’s Government Programs Team, which supports CPE ISW for IEW&S HQs SETA.

Duties And Responsibilities

• Manages the principals' calendars to include coordinating and scheduling meetings and events.


• Coordinates and completes travel arrangements (Defense Travel System-DTS).


• Prepares correspondence to include Star and SES notes and certificates of appreciation.


• Receives and reviews read-ahead packages and other documentation for PEO and SES.


• Ensures all correspondence is in accordance with AR 25-50 prior to signature.


• Provides support for ceremonies, conferences, meetings, visits, and office calls.


• Maintains all records and security requests.

An Administrative Assistant Who Fits Our Team Is

• Dynamic: contributes energy and enthusiasm to our daily tasks, to the team’s interactions, and to the Company’s mission.


• Thorough: possesses an unparalleled work ethic; produces complete, even polished products; persistent; mission-focused; asks "Why?" as often as necessary to get to the root of the matter.


• Mature: respects others’ opinions, beliefs, and culture; listens to ideas, shares thoughts, and works independently and together to contribute insights to the company’s leaders.


• Forthright: speaks with conviction; argues based on understanding, respectfully.


• Inquisitive: seeks deeper explanations of how systems work, not the surface-level description of the actors involved; goes beyond "stick-fetching" to connect the unconnected.


• Timely: shows up, ready to think, prepared to get on with the day’s assignments; contributes analytical insights that meet time-sensitive, reasonable requests.


• Honest: knows what's right, what's legal, what's appropriate; acts accordingly.

Required Qualifications

• Due to the sensitive nature of this work, a Department of War security clearance is required. All applicants must provide proof of U.S. Citizenship.


• Must possess or have the ability to obtain a Secret security clearance.


• High school diploma and 12 years of relevant experience supporting a Flag Officer or SES equivalent, or


• Associates degree and 10 years of relevant experience supporting a Flag Officer or SES equivalent, or


• Bachelor's degree in a related field six years of relevant experience supporting a Flag Officer or SES equivalent, or


• Masters's degree in a related field and two years of relevant experience supporting a Flag Officer or SES equivalent


• Working knowledge of AR 25-50


• Working knowledge of Microsoft Suite of Products

Preferred Qualifications

• Certified Administrative Professional

ACI Offers a Robust Benefits Package Which Includes

• Competitive salary


• Comprehensive Medical, Dental, and Vision plans


• Group Life and Voluntary Life Insurance plans


• Retirement Savings Plan


• Paid Time Off


• Paid Parental Leave


• Tuition and Professional Development Reimbursement Program