Administrative Assistant

Augustine Consulting Inc.

Aberdeen, Northern (MD, KY)

Hybrid

USD 61,000 - 118,000

Full time

14 days+

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Benefits offered by this job

Competitive salary

Medical, Dental, and Vision plans

Life Insurance

Retirement Savings Plan

Paid Time Off

Paid Parental Leave

Tuition and Professional Development

Job summary

Augustine Consulting Inc. seeks an experienced Administrative Assistant to support the Government Programs Team for IEW&S HQs SETA at Aberdeen Proving Grounds, MD.

You will manage calendars, arrange travel via DTS, and prepare certificates and correspondence, ensuring compliance with AR 25-50. The role requires US citizenship, ability to obtain a Secret security clearance, and the education/experience path listed (high school, Associate, Bachelor or Master with SES support).

Qualifications

Due to the sensitive nature of this work, a Department of War security clearance is required.
Must possess or have the ability to obtain a Secret security clearance.
High school diploma and 12 years of relevant experience supporting a Flag Officer or SES equivalent.
Associates degree and 10 years of relevant experience supporting a Flag Officer or SES equivalent.
Bachelor's degree in a related field six years of relevant experience supporting a Flag Officer or SES equivalent.
Masters's degree in a related field and two years of relevant experience supporting a Flag Officer or SES equivalent.
Working knowledge of AR 25-50.
Working knowledge of Microsoft Suite of Products.

Responsibilities

Manages the principals' calendars to include coordinating and scheduling meetings and events.
Coordinates and completes travel arrangements (Defense Travel System-DTS).
Prepares correspondence to include Star and SES notes and certificates of appreciation.
Receives and reviews read-ahead packages and other documentation for PEO and SES.
Ensures all correspondence is in accordance with AR 25-50 prior to signature.
Provides support for ceremonies, conferences, meetings, visits, and office calls.
Maintains all records and security requests.

Skills

Security clearance

US Citizenship

Calendar management

Travel coordination

Communication

Microsoft Office

Education

High school diploma, 12 years experience

Associates degree, 10 years experience

Bachelor's degree, 6 years experience

Master's degree, 2 years experience

Tools

Microsoft Office

Job description

Administrative Assistant

Department: IEW&S

Employment Type: Full Time

Location: Aberdeen Proving Grounds, MD

Compensation: $61,000 - $118,000 / year

Description

*** This position is contingent upon ACI’s successful award of the associated government contract.

*** All prospective applicants will be contacted to discuss contract timelines, the process associated with hiring for this role, and award decisions progress.

ACI is a Woman-Owned Small Business professional services provider of engineering and technical services to the United States Government. We seek an experienced Administrative Assistant to serve as part of ACI’s Government Programs Team, which supports CPE ISW for IEW&S HQs SETA.

Duties and Responsibilities:

As an Administrative Assistant, you will be responsible for the planning and execution administrative and clerical tasks, as well as supporting office operations, finance, and management functions. Additionally, you will:

Manages the principals' calendars to include coordinating and scheduling meetings and events.
Coordinates and completes travel arrangements (Defense Travel System-DTS).
Prepares correspondence to include Star and SES notes and certificates of appreciation.
Receives and reviews read-ahead packages and other documentation for PEO and SES.
Ensures all correspondence is in accordance with AR 25-50 prior to signature.
Provides support for ceremonies, conferences, meetings, visits, and office calls.
Maintains all records and security requests.

An Administrative Assistant who fits our team is:

Dynamic: contributes energy and enthusiasm to our daily tasks, to the team’s interactions, and to the Company’s mission.
Thorough: possesses an unparalleled work ethic; produces complete, even polished products; persistent; mission-focused; asks “Why?” as often as necessary to get to the root of the matter.
Mature: respects others’ opinions, beliefs, and culture; listens to ideas, shares thoughts, and works independently and together to contribute insights to the company’s leaders.
Forthright: speaks with conviction; argues based on understanding, respectfully.
Inquisitive: seeks deeper explanations of how systems work, not the surface-level description of the actors involved; goes beyond “stick-fetching” to connect the unconnected.
Timely: shows up, ready to think, prepared to get on with the day’s assignments; contributes analytical insights that meet time-sensitive, reasonable requests.
Honest: knows what’s right, what’s legal, what’s appropriate; acts accordingly.

Required Qualifications:

Due to the sensitive nature of this work, a Department of War security clearance is required. All applicants must provide proof of U.S. Citizenship.
Must possess or have the ability to obtain a Secret security clearance.
High school diploma and 12 years of relevant experience supporting a Flag Officer or SES equivalent, or
Associates degree and 10 years of relevant experience supporting a Flag Officer or SES equivalent, or
Bachelor's degree in a related field six years of relevant experience supporting a Flag Officer or SES equivalent, or
Masters's degree in a related field and two years of relevant experience supporting a Flag Officer or SES equivalent
Working knowledge of AR 25-50
Working knowledge of Microsoft Suite of Products

Preferred Qualifications: