Administrative and Student Life Coordinator

JUNIPERO SERRA HIGH SCHOOL; California (MO); On-site; USD 65,000 - 78,000; Full time

Job summary

Junípero Serra High School seeks an organized, collaborative Administrative and Student Life Coordinator to support the Assistant Principal for Student Life and the Administrative Office. This role manages communications, events, records, attendance, and student services while promoting a welcoming school environment.

The ideal candidate brings at least five years of progressive administrative or operations experience, proficiency with Google Workspace and Microsoft Office, and strong

Qualifications

• Minimum of five (5) years of progressively responsible administrative, operations, or office management experience.
• Proficiency with Google Workspace, Microsoft Office, and database management systems.
• Strong organizational skills and attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Demonstrated professionalism, discretion, and ability to maintain confidentiality.
• Commitment to providing exceptional customer service and building positive relationships.
• Ability to work independently and collaboratively as part of a team.

Responsibilities

• Coordinate Student Life communications, including weekly newsletters, daily announcements, and student-facing communications.
• Maintain Student Life calendars and assist with scheduling and event planning.
• Process purchase orders, reimbursement requests, invoices, and budget-related documentation.
• Maintain records for student awards, leadership programs, volunteer compliance, and student recognition initiatives.
• Support Mission & Brotherhood programs, leadership activities, and summer programs.
• Coordinate logistics for assemblies, dances, orientation programs, major athletic events, and student activities.
• Manage facilities requests, work orders, vendor communications, food orders, and event materials.
• Support special events, guest speakers, recognition ceremonies, and community-building programs.
• Assist with summer programs and school-sponsored events as assigned.
• Support the Dean of Students with administrative processes, including parking permits, locker assignments, and student records.
• Assist with the preparation and maintenance of confidential disciplinary documentation.
• Maintain accurate records and databases related to student participation and engagement.
• Support student attendance processes and related administrative functions.
• Assist Athletics with Senior Days, Signing Days, Booster Club administration, awards, and event logistics.
• Process certificates of insurance and related documentation.
• Support Campus Ministry through retreat logistics, correspondence, and program records.
• Assist with Kairos and other ministry-related administrative functions.
• Serve as a welcoming first point of contact for students, families, visitors, volunteers, and vendors.
• Answer and direct incoming phone calls and inquiries in a professional and courteous manner.
• Manage attendance-related processes, including late arrivals, early dismissals, and attendance records.
• Prepare correspondence, reports, certificates, forms, and presentation materials.
• Provide administrative support assigned by the principal or his designation.
• Maintain confidential records and ensure compliance with school policies and procedures.
• Support special projects and perform additional duties as assigned.

Skills

Administrative experience

Google Workspace

Microsoft Office

Database management

Communication

Organization

Confidentiality

Teamwork

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Job description

Administrative and Student Life Coordinator

Junípero Serra High School is a Catholic college preparatory for boys. Located in San Mateo, in the heart of the San Francisco Peninsula, Serra’s legacy spans more than 80years of excellence in Catholic education. A rich and rigorous academic curriculum, a wide range of extracurricular activities, and an environment of support, compassionand mutual respect are hallmarks of Serra. Serra’s faculty and staff are deeply committed to mentoring their students, providing a framework for young men to grow in faith, wisdom and service as active members and leaders in the community.

Position Overview

Junípero Serra High School seeks an organized, collaborative, and mission-driven professional to serve as the Administrative and Student Life Coordinator.
This position plays a central role in supporting the Assistant Principal for Student Life while contributing to the efficient operation of the school’s Administrative Office.

The coordinator serves as a key resource for students, families, faculty, staff, and visitors by managing communications, coordinating events and programs, maintaining records, supporting attendance and student services processes, and providing operational and administrative support across multiple departments. This highly visible role requires exceptional organizational skills, professionalism, discretion, and a commitment to fostering a welcoming and service-oriented school environment.

As a member of the Serra community, the coordinator supports and advances the mission of Catholic education and contributes to the development of young men of faith, character, leadership, and purpose.

Student Life Operations

• Coordinate Student Life communications, including weekly newsletters, daily announcements, and student-facing communications
• Maintain Student Life calendars and assist with scheduling and event planning
• Process purchase orders, reimbursement requests, invoices, and budget-related documentation
• Maintain records for student awards, leadership programs, volunteer compliance, and student recognition initiatives
• Support Mission & Brotherhood programs, leadership activities, and summer programs
• Collaborate with students, parents, faculty, and staff to support student life initiatives

Event & Program Coordination

• Coordinate logistics for assemblies, dances, orientation programs, major athletic events, and student activities
• Manage facilities requests, work orders, vendor communications, food orders, and event materials
• Support special events, guest speakers, recognition ceremonies, and community-building programs
• Assist with summer programs and school-sponsored events as assigned

Student Services Support

• Support the Dean of Students with administrative processes, including parking permits, locker assignments, and student records
• Assist with the preparation and maintenance of confidential disciplinary documentation
• Maintain accurate records and databases related to student participation and engagement
• Support student attendance processes and related administrative functions

Athletics andCampus Ministry Support

• Assist Athletics with Senior Days, Signing Days, Booster Club administration, awards, and event logistics
• Process certificates of insurance and related documentation
• Support Campus Ministry through retreat logistics, correspondence, and program records
• Assist with Kairos and other ministry-related administrative functions

Administrative Office Operations

• Serve as a welcoming first point of contact for students, families, visitors, volunteers, and vendors
• Answer and direct incoming phone calls and inquiries in a professional and courteous manner
• Manage attendance-related processes, including late arrivals, early dismissals, and attendance records
• Prepare correspondence, reports, certificates, forms, and presentation materials
• Provide administrative support assigned by the principal or his designation
• Maintain confidential records and ensure compliance with school policies and procedures
• Support special projects and perform additional duties as assigned

Qualification Required

• Minimum of five (5) years of progressively responsible administrative, operations, or office management experience
• Proficiency with Google Workspace, Microsoft Office, and database management systems
• Strong organizational skills and attention to detail
• Excellent written, verbal, and interpersonal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Demonstrated professionalism, discretion, and ability to maintain confidentiality
• Commitment to providing exceptional customer service and building positive relationships
• Ability to work independently and collaboratively as part of a team

Preferred

• Experience working in an educational setting
• Bachelor’s degree or equivalent combination of education and relevant experience
• Familiarity with student information systems and school operations
• Understanding of and commitment to the mission and values of Catholic education

Physical Requirements

• Ability to lift and carry up to 25 pounds
• Ability to sit, stand, walk, and use a computer for extended periods
• Ability to move throughout campus and support school events as needed
• Occasional evening and weekend work may be required to support student programs and special events

All employees of the Archdiocese of San Francisco shall be employed without regard to race, color, sex, ethnic or national origin and pursuant to the San Francisco Fair Chance Ordinance, will consider for employment qualified applicants with criminal history.